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Help

Purpose
Installing SyncMyCal Mobile
  System Requirements
Registering SyncMyCal Mobile Pro
Setting up Calendars and Events on Google
  Creating New Calendars on Google
  Creating New Events on Google
Settings
       List of Operations
             Download Only
             Upload Only
             Synchronize (Google Precedence)
             Synchronize (Outlook Precedence)
       Add Operation
       Edit Operation
       Delete Operation
       What is Publish Private Events Information and Publish Free/Busy Information?
       Changing the Order of Operation Execution
       Sharing Calendars on Google
             How do I share my Google Calendar™ calendaring services with specific users?
             How do I share my Google Calendar™ calendaring services with everybody?
             How do I add a friend's Google Calendar™ calendaring service to my calendar list
           on the web?
             How do I add a public calendar to my Google Calendar™ calendaring service list
           on the web?
             How do I give access on my shared calendar that's accessible by others on the
           web?
       What is Category Sync feature?
             Include /Exclude Category feature
             Include Category
             Exclude Category
             Category Sync with Upload Operation
             Tag Category
             Category Sync with Download Operation
             Category Sync with Outlook Precedence
             Include Category with Outlook Precedence Operation
             How to Tag category with Include Category
             Category Sync with Google Precedence
             Include Category with Google Precedence Operation
             How to Tag category in Outlook Precedence
             Category Sync with Google Precedence
             Include Category with Google Precedence Operation
             How to Tag category in Google Precedence
             How to Tag category with Exclude Category
             Category Sync Scenario
       What is Contacts Sync
Synchronization
  Performing Synchronization
  Abort Synchronization
  Auto Sync
  Check Synchronization Status
  Errors while Synchronization
Check for Updates
About Us
Synchronizing Pocket OutlookŪ, Google and PC OutlookŪ Calendars
  Using SyncMyCal Mobile with SyncMyCal
  Using SyncMyCal Mobile only
  Using SyncMyCal only
 
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Purpose

 

SyncMyCal - Microsoft OutlookŪ Google Calendar™ calendaring service Synchronization ToolThe purpose of this Help is to assist SyncMyCal Mobile users while they are using SyncMyCal Mobile software.

SyncMyCal Mobile is a software tool which helps you synchronize your Personal Desktop Assistant's (PDA) OutlookŪ Calendar and Google Calendar™ calendaring service. This means that you can export your meeting details from Pocket Outlook calendar to your Google Calendar™ calendaring service as well as download event information from Google Calendar™ calendaring service to your PDA. If you are traveling, SyncMyCal Mobile gives you the power to access as well as share your calendar information at your fingertips!

Installing SyncMyCal Mobile

 

SyncMyCal is really easy to install and use. An Installation Wizard guides you through the various steps required for installing SyncMyCal on your machine.

   
 
  1. Please connect your PDA to your machine and activate Active sync, to connect both the devices.

  2. Please invoke the setup on your machine by clicking on the SyncMyCal setup icon 


  3. In the new dialog box which appears, please click on the Run button.




  4. In the new screen which appears, please click on the Next button.



  5. Please make the necessary choice and then click on the Next button.



  6. Enter the data, make the necessary choice and then click on the Next button.



  7. Please click on the Install button in SyncMyCal’s Installation wizard on your machine. This would start SyncMyCal’s Mobile installation on your PDA.



  8. The Installation wizard would first install .NET 2.0 CF, followed by SyncMyCal Mobile on your PDA.

  9.    


  10. Please restart your PDA by clicking on the OK button.



  11. Click on the Finish button on the Installation Wizard- Completed screen on your machine, to complete SyncMyCal’s installation.

 

During the Installation, you can move across the various Steps of the Wizard, by using the Back and Next buttons. To Cancel the Installation Wizard, click on the Cancel button.

 
  The system requirements for using SyncMyCa Mobilel are as follows:
 
Operating System: Windows® Mobile 5.0

Others:
-  Microsoft® .NET Compact Framework 2.0 Redistributable (24.5 MB)
   (Minimum Requirement) Click here to download

    OR

-  Microsoft .NET Compact Framework 2.0 Service Pack 2 Redistributable (36.5 MB)
   (Recommended)
  TOP
 
To upgrade SyncMyCal Mobile to a new version, please invoke the setup for SyncMyCal by clicking on the SyncMyCal setup icon. Rest of the steps are similar to SyncMyCal's installation process. You might get an alert to allow the upgrade,


please affirm to the alert to allow installation of the newer SyncMyCal Mobile version on your PDA.

You do not need to enter your settings or register the Pro version again, following an upgrade. The settings are retained.

Note: While upgrading, you would recieve an alert,


indicating the presence of a previous version of .NET 2.0 Compact Framework, and whether reinstallation of the same is required or not. We recommend you NOT to choose reinstalltion since .NET 2.0 Compact framework is already installed on your PDA.
 
 
  1. Click on Start>>Settings.
  2. Click on the Menus icon and then check the entry corresponding to SyncMyCal Mobile. SyncMyCal Mobile will start appearing in the Start menu.
 

Registering SyncMyCal Mobile Pro

 
To use SyncMyCal Mobile Pro, you need to install SyncMyCal Mobile Lite and register the software using the License information for the Pro version. Once the registration is complete, the Lite version is converted to the Pro version. To compare features of SyncMyCal Mobile Pro and Lite versions, please refer to the Compare Versions section. You can register your copy of the SyncMyCal Mobile Pro as follows:  
  1. Click on the SyncMyCal Mobile link in the Start menu of your PDA.  
  2.

On the Operations screen, click on Menu and select the Register option. This opens the Register screen.  
   
Register SyncMyCal Pro

 
  3. Enter last 4 digits of the credit card number using which the software was purchased.  
  4. Enter the License Key and the order number as mentioned in the mail you received from SyncMyCal Mobile team on purchase of the software.  
  5. Click on the Register option to complete the registration process.
 
  6. Click on Ok to return to the Operations screen.  
 

Setting up Calendars and Events on Google Calendar calendaring service

   
  Steps to create a new Calendar on Google Calendar calendaring service.

  1. Go to "Settings" > "Calendars" > "Create new calendar." (Alternatively,  under "Calendars" in the left column, click on the "+" button next to "My Calendars".)


Creating New Calendars on Google Calendar calendaring service

  1. Enter the required information.
  1. Click on "Create Calendar."
All of the calendars you create will be listed under "My Calendars" on the left side of your page. For each of the calendars, you can add, delete, and edit events any time you like.
 
   
 
  • Click and type to create an event.


Creating New Events on Google

Click on the day where you'd like to create a new event. If the event spans over an hour, click and drag. Type the title and event time for your new event in the box. Finally, click "Create Event" to publish the event to your calendar immediately, or click "edit event details" to add additional information.

  • Create an event using the "Create Event" link.
    Just click on "Create Event" in the left column of your calendar. This will bring you to a page where you can enter as much information as you'd like about your event. On this page, you can also add guests, change a reminder setting, and publish your event to other users. Once you've entered the appropriate information and selected the desired settings, make sure to click "Save."
  • Create an event from the "Calendars" menu.
    Under "Calendars" in the left column, click on the down-arrow button next to the appropriate calendar. Then, select "Create event on this calendar."

  • Create an event using the "Quick Add" feature. Click on "Quick Add" or type the letter "Q," then enter your info--[Dinner in North Beach 8PM Friday], for instance.
  • Create an event via SMS.
    Simply send a text message containing your event's details to the short code "GVENT (48368)." For example, if you send a message with something like "Shopping with Sarah at Monterey Market 5pm Saturday," Google Calendar™ calendaring service can figure out what you mean and pop the new event into your calendar.

 

 

Settings

Operations
   
 

Operation refers to the synchronization event during which the transfer of calendar information takes place between a single OutlookŪ and a single calendar on Google Calendar™ calendaring service. SyncMyCal Mobile provides the user with four kinds of operations depending upon the direction in which the information  flows, that is, from Outlook to Google Calendar™ calendaring service or vice-versa or in both directions.

   
 

An Operation defines a mapping between a single calendar on Google Calendar™ calendaring service and a single OutlookŪ Calendar.

 
 
  • In this Scenario, all new events defined in the Google Calendar™ calendaring service are downloaded into the Outlook® calendar (to which it is mapped).
  • In case, the new events have been created in Outlook® calendar, they will remain in Outlook® calendar only, after synchronization. No Change would be observed in the Google Calendar™ calendaring service.
  • All the Changes/updates in the Google Calendar™ calendaring service are reflected in the Outlook® calendar, after the Synchronization operation.
  • In case, Changes/Updates of Event takes place in Outlook® calendar and No Event change/update is there in Google Calendar™ calendaring service, no update would be observed in the Google Calendar™ calendaring service, after the Synchronization operation.
  • In case of deletion of events existing in Google Calendar™ calendaring service, Synchronization would result in deletion of the same events existing in the Outlook® calendar, after synchronization.

  • In case of deletion of events existing in Outlook® calendar, Synchronization would result in creation of the same event in Outlook® calendar after synchronization.
 
 
  • In this Scenario, all new events defined in the Outlook® calendar are downloaded into the Google Calendar™ calendaring service (to which it is mapped).
  • In case, the new events have been created in Google Calendar™ calendaring service, they will remain in Google Calendar™ calendaring service only, after synchronization. No Change would be observed in the Outlook® calendar.
  • All the Changes/updates in the Outlook® calendar are reflected in the Google Calendar™ calendaring service, after the Synchronization operation.
  • In case, Changes/Updates of Event takes place in Google Calendar™ calendaring service and No Event change/update is there in Outlook® calendar, no update would be observed in the Outlook® calendar, after the Synchronization operation.
  • In case of deletion of events existing in Outlook® calendar, Synchronization would result in deletion of the same events existing in the Google Calendar™ calendaring service, after synchronization.

  • In case of deletion of events existing in Google Calendar™ calendaring service, Synchronization would result in creation of the same event in Google Calendar™ calendaring service after synchronization.
 
 
  • In this scenario, all new events defined in Google and Outlook® calendars would be published in both calendars.
  • In case an event is changed in Outlook® calendar only, the Outlook® calendar event would overwrite the Google Calendar™ calendaring service event.
  • In case an event is changed in Google Calendar™ calendaring service only, the Google Calendar™ calendaring service event would overwrite the Outlook® calendar event.
  • If an event is updated on both calendars, then Google Calendar™ calendaring service changed event will overwrite the Outlook® calendar’s changed event.

  • In case an event is deleted in the Google calendar, then after synchronization, the event would be deleted from the Outlook calendar as well.

  • In case an event is deleted in the Outlook calendar, then after synchronization, the event would be deleted from the Google calendar as well.
 
 
  • In this scenario, all new events defined in Google and Outlook® Calendars would be published in both calendars.
  • In case an event is changed in Outlook® calendar only, the Outlook® calendar event would overwrite the Google Calendar™ calendaring service event.
  • In case an event is changed in Google Calendar™ calendaring service only, the Google Calendar™ calendaring service event would overwrite the Outlook® calendar event.
  • If an event is updated on both calendars, then Outlook® calendar’s changed event will overwrite the Google Calendar™ calendaring service’s changed event.

  • In case an event is deleted in the Google calendar, then after synchronization, the event would be deleted from the Outlook calendar as well.

  • In case an event is deleted in the Outlook calendar, then after synchronization, the event would be deleted from the Google calendar as well.
   
  Operations section displays the list of synchronization operations specified by you.

When you use SyncMyCal Mobile for the first time, Operations page will be shown as empty as you are yet to select an operation. To know how to configure an operation, go to the Add operation section.

Up and Down buttons are used to change the sequence of operations specified by you on the Operations screen. The sequence of operations is a significant setting as it determines which calendar will be given higher precedence in case the information is being synchronized in both directions or in case of an event conflict. To know how to modify the sequence of execution operations, please refer to the Changing the Order of Operation Execution section.

 
 
Add Operation allows you to add a new synchronization operation to the list of operations. An operation can be added using a simple three-step wizard.
   
 
    1. On the Operations screen, click on the Menu link and select the Add operation
        link. This will initiate a Add operation wizard
   
  Step 1: Configure Operation
 
Configure operation
 
  1. Select the operation you want to add in the Select Operation drop down list. Refer to the Type of Operations section to know which operation suits your need.
  2. Select the date range in which you want the events to be synchronized across the calendars by selecting the number of days in the Previous and Next controls. You can use the up and down arrows in the control to increase or decrease the duration respectively.

    Note: SyncMyCal Mobile Lite users can synchronize event information for events scheduled for a maximum of 3 days before today and for 3 days in future. The SyncMyCal Mobile Pro users can synchronize event information for events scheduled for 999 days before and after today.
  3. By default the operation is marked active while creation. If you do not wish to run the operation, you can deactivate it by unchecking the Is Active checkbox.
  4. Click on Next to move to the next step of the wizard. Clicking Cancel will close the wizard without creating an operation.
 
  Step 2: Configure Publish Settings
 
Configure Publish Settings
 
Publish settings provide you the flexibility to choose whether to share the details about an event in your OutlookŪ Calendar to your Google Calendar™ calendaring service. If you do not wish to share the event details, then the time period in which the event is scheduled is shown as “Busy” (and rest of the time as “Free”).

Note: These settings are applicable only if the operation involves transfer of events from OutlookŪ to Google Calendar™ calendaring service and do not affect the transfer of events from Google Calendar™ calendaring service to OutlookŪ calendar. Therefore, operation of type “Download only” does not require Publish settings configuration
  1. Select the “Publish Private event information” checkbox, if you wish you to transfer the details of the private events in your pocket OutlookŪ Calendar to your Google Calendar™ calendaring service. In case you leave the checkbox unselected, then the duration in which the private events are scheduled will be marked as “Busy” in the Google Calendar™ calendaring service.
  2. Select the “Publish only Free/Busy information” checkbox, if you do not wish to share the details of the non-private events in your pocket OutlookŪ Calendar on your Google Calendar™ calendaring service. In case you leave the checkbox unselected, the complete information about the non-private events is transferred to Google Calendar™ calendaring service.

    Note: If both the options are selected, then Publish Free/Busy information option will override the final event transfer. Therefore, the time period for all the private as well as non private events will be marked as “Free/Busy” after sync operation.
  3. Click Next to move to the next step of Add operation function. Clicking Back will take you to the “Configure Operation” screen.
 
  Step 3: Configure Google
 
Configure Google
 
  1. Write your Google Account user name in the username text box.
  2. Write your Google Account password in the password textbox.
  3. Click on Get Calendar List button to get the names of all your personal calendars as well as calendars shared by others with you in your Google Account. This step might take a few seconds depending upon the internet speed as well as response time of the Google Calendar™ calendaring service's server.
  4. Once the calendar list is retrieved, select the calendar on which the operation is to be performed.

  5. Note: The type of operation you can configure on a Google Calendar™ calendaring service depends on the type of permission available to you in the Google Calendar™ calendaring service

  6. Click on Finish to complete addition of an operation. Clicking Back button will show the “Configure Publish Settings” screen.
 
 
You can edit an operation to change its configuration settings like duration of sync, active status, the Google Calendar™ calendaring service involved etc. You can edit an operation using a simple three-step wizard.
  1. On the Operations screen, select the operation which you wish to edit by clicking on the name of the operation.
  2. In the Menu, select the Edit operation, which opens a three-step edit wizard.
   
  Step 1: Configure Operation
 
Configure operation
 
  1. Select the operation you want to add in the Select Operation drop down list. Refer to the Type of Operations section to know which operation suits your need.
  2. Select the date range in which you want the events to be synchronized across the calendars by selecting the number of days in the Previous and Next controls. You can use the up and down arrows in the control to increase or decrease the duration respectively.

    Note: The SyncMyCal Mobile Lite users can synchronize event information for events scheduled for 3 days before today and for 3 days in future. The SyncMyCal Mobile Pro users can synchronize event information for events scheduled for 999 days before and after today.
  3. By default the operation is marked active while creation. If you do not wish to run the operation, you can deactivate it by unchecking the Is Active checkbox.
  4. Click on Next to move to the next step of the wizard. Clicking Cancel will close the wizard without creating an operation.
 
  Step 2: Configure Publish Settings
 
Configure Publish Settings

  Publish settings provide you the flexibility to choose whether to share the details about an event in your OutlookŪ Calendar to your Google Calendar™ calendaring service. If you do not wish to share the event details, then the time period in which the event is scheduled is shown as “Busy” (and rest of the time as “Free”).

Note: These settings are applicable only if the operation involves transfer of events from OutlookŪ to Google Calendar™ calendaring service and do not affect the transfer of events from Google to OutlookŪ calendar. Therefore, operation of type “Download only” does not require Publish settings configuration.
 
  1. Select the “Publish Private event information” checkbox, if you wish you to transfer the details of the private events in your pocket OutlookŪ Calendar to your Google Calendar™ calendaring service. In case you leave the checkbox unselected, then the duration in which the private events are scheduled will be marked as “Busy” in the Google Calendar™ calendaring service.
  2. Select the “Publish only Free/Busy information” checkbox, if you do not wish to share the details of the non-private events in your pocket OutlookŪ Calendar on your Google Calendar™ calendaring service. In case you leave the checkbox unselected, the complete information about the non-private events is transferred to Google Calendar™ calendaring service.

    Note: If both the options are selected, then Publish Free/Busy information option will override the final event transfer. Therefore, the time period for all the private as well as non private events will be marked as “Free/Busy” after sync operation.
  3. Click Next to move to the next step of Add operation function. Clicking Back will take you to the “Configure Operation” screen.
 
  Step 3: Configure Google
 
Configure Google
 
  1. Write your Google Account user name in the username text box.
  2. Write your Google Account password in the password textbox.
  3. Click on Get Calendar List button to get the names of all your personal calendars as well as calendars shared by others with you in your Google Account. This step might take a few seconds depending upon the internet speed as well as response time of the Google server.
  4. Once the calendar list is retrieved, select the Google Calendar™ calendaring service on which the operation is to be performed.
  5. Click on Finish to complete addition of an operation. Clicking Back button will show the “Configure Publish Settings” screen.
 
 
Delete operation
 
  1. On the Operations screen, select the operation you wish to delete by clicking on name of the respective operation.
  2. In the Menu, click on the Delete Operation link.
  3. The application will prompt you to confirm the deletion. Click “Yes” to delete the selected operation. Clicking No will leave the selected operation undeleted.
 
What is Publish Private Events Information and Publish Free/Busy Information?
 


Publish Private Events Informaton
feature lets you choose between Publishing/Not Publishing your OutlookŪ Calendar Private Events Information to the Google Calendar™ calendaring service. When checked, all the OutlookŪ Calendar Private Events Information gets published to the Google Calendar™ calendaring service, otherwise, Private Events are published with "BUSY" tag.

Publish Free/Busy Information feature lets you choose between Publishing your OutlookŪ Calendar Events Complete information/Publishing only FREE/BUSY Information to the Google Calendar™ calendaring service. When checked, all the OutlookŪ Calendar Events get published with FREE/BUSY Information in the Google Calendar™ calendaring service, otherwise, complete information of all the OutlookŪ Calendar events gets published to the Google Calendar™ calendaring service.

   
 

Publish Private Events  Information?

Publish only Free/Busy information ?

Description/Behavior
for this settings

Private Events Information Publishing is not activated; hence all the Private Events would have a BUSY written with them when they are sent to Google.

* Its only the Private event's information which is not going to the Google Calendar™ calendaring service, the Private Event would be exported in any case and would appear in the Google Calendar™ calendaring service with a BUSY tag.

Publish only Free/Busy information is not activated, hence all the non-Private Events which are being exported to Google Calendar™ calendaring service would have their actual information with them.

EFFECTIVELY, all the Non-Private Events would have their complete information sent to Google Calendar™ calendaring service and all the Private events would have a BUSY tag sent to Google Calendar™ calendaring service during Synchronization.

Private Events Information Publishing is not activated; hence all the private events would have a BUSY written with them when they are sent to Google Calendar™ calendaring service.

* Its only the Private event's information which is not going to the Google Calendar™ calendaring service, the private event would be exported in any case and would appear in the Google Calendar™ calendaring service with a BUSY tag.

Publish only Free/Busy information is activated, hence all the events which are being exported to Google would have FREE/BUSY with them.

* If an event is marked as Free, then it would have FREE with it, otherwise it would have BUSY with it, when it is sent to Google Calendar™ calendaring service.

EFFECTIVELY, all the Non Private Events would have FREE/BUSY sent to Google and all the Private Events would have a BUSY sent to Google Calendar™ calendaring service during Synchronization.

Private Events Information Publishing is activated; hence all the private events would have their Actual Information with them when they are sent to Google Calendar™ calendaring service.

Publish only Free/Busy information is not activated, hence all the events which are being exported to Google Calendar calendaring service would have their actual information with them.

EFFECTIVELY, all the Non Private and Private Events would have their Actual Information sent to Google Calendar™ calendaring service during Synchronization.

Private Events Information Publishing is activated; hence all the Private Events would have their Actual Information with them when they are sent to Google Calendar™ calendaring service.

* Please note that even if the Private Event information publishing is activated, Publish Free/Busy information publishing would send only Free/Busy for the Private Event to Google Calendar™ calendaring service during Synchronization.

Publish only Free/Busy information is activated, hence all the events which are being Exported to Google would have FREE/BUSY with them.

* If an Event is marked as Free, then it would have FREE with it, otherwise it would have BUSY with it, when it is sent to Google Calendar™ calendaring service.

EFFECTIVELY, all the Non Private Events and Private Events would have FREE/BUSY sent to Google Calendar™ calendaring service during Synchronization.

 
  The operations are executed according to the sequence in which they appear in the Operations list. Therefore, sequence of operations has direct influence on the final outcome of the synchronization operation. This means that sequence of operation effectively determines the direction of flow of event information and also which calendar will be given higher precedence in case the information is being synchronized in both directions or in case of an event conflict. The sequence of the operations can be changed as follows:
 
  1. On the Operations screen, select the operation you wish to move by clicking on the name of the operation.
  2. Click on the Up button to move the operation up in the sequence (that is, operation will be executed earlier in the list) or click on the Down button to move the operation lower in the sequence (that is, operation will be executed later in the list).

    Note: Only operations which are Active at the instant when Synchronization is initiated are executed).

 

The sequence of the operations can be changed as follows:

  1. On the Operations screen, select the operation you wish to move by clicking on the respective operation
 
Changing the Order of Operation Execution
 
  1. Click on the Up button to move the operation up in the sequence (that is, operation will be executed earlier in the list) or click on the Down button to move the operation lower in the sequence (that is, operation will be executed later in the list)
 
Sharing Calendars on Google Calendar™ calendaring service
   
How do I share my Google Calendar™ calendaring services with specific users?
   
 

To share your Google Calendar™ calendaring service with specific users, please follow the under mentioned steps:

  1. Login to your Google account and go to your Google Calendar™ calendaring service interface.
  2. Under "Calendars" in the left column, click on the down-arrow button next to the appropriate calendar, then select "Share this calendar." (Alternatively, click on "Manage Calendars" under "Calendars" in the left column, then click the appropriate "Share this calendar" link)
  3. Enter the email address of the user with whom you want to share your calendar.
From the drop-down menu, select the desired level of permission, then click "Add."
Note: Once you click "Add," the person you selected to share the calendar with will receive an email invitation to view your calendar.

If you're having trouble sharing your calendar, please keep in mind that un-sharing and then re-sharing the calendar often resolves the problem.
 
How do I share my Google Calendar™ calendaring services with everybody?
   
 

To share your Google Calendar™ calendaring services with everybody, please follow the under mentioned steps:                                                

  1. Login to your Google account and go to your Google Calendar™ calendaring service interface.
  2. Under "Calendars" in the left column, click on the down-arrow button next to the appropriate calendar, then select "Share this calendar." (Alternatively, click on "Manage Calendars" under "Calendars" in the left column, then click the appropriate "Share this calendar" link)
  3. Select either "Share all information on this calendar with everyone" or "Share only my free / busy information (hide details)" in the "Share with everyone" section.
 
How do I add a friend's Google Calendar™ calendaring service to my calendar list on the web?
   
  To add a friend's Google Calendar™ calendaring service, please follow the under mentioned steps:
  1. Login to your Google account and go to your Google Calendar™ calendaring service interface.
  2. Under "Calendars" in the left column, click on the "+" button next to "Other Calendars."
  3. Go to the "Friend's Calendars" tab.
Enter the appropriate email address in the field provided, then click on "Add."
If your friend has opted to share his or her calendar publicly, it will then appear under "Other Calendars" under "Calendars" in the left column. If not, a message requesting access to your friend's calendar will appear below. Feel free to add a note to the request and then click on "Send
 
How do I add a public calendar to my Google Calendar™ calendaring service list on the web?
   
 

To add a public calendar to your list, just follow the under mentioned steps:

  1. Login to your Google account and navigate to your calendar interface.
  2. Under "Calendars" in the left column, click on the "+" button next to "Other Calendars."
  3. Verify that the "Search Public Calendars" tab is selected.
  4. Enter specific, descriptive keywords in the search box, then click on "Search." If you're looking for the calendar of a group in a specific location, make sure to include the name of a city.
  5. Once you've found the calendar, click on The calendar will then appear under "Other Calendars" in on the left side of the page.
You can also locate public calendars by entering a keyword, URL, or email address into the search box at the bottom of the "Calendars" list on the left side of the page.

Finally, if you know the address of a calendar you'd like to add in iCal or XML format, you can type it into the field provided on the "Public Calendar Address" tab, and click on
 
How do I give access on my shared calendar that's accessible by others on the web?
   
  To change the access permission on your calendar that's available to others, you can click on the down-arrow in the left column next to the appropriate calendar, then select "Share this calendar."

Google Calendar™ calendaring service offers the following three options for sharing your calendar:

  • Share all information on this calendar with everyone
    By selecting this option, your calendar--along with all of its public events--will appear in the search results of Google Calendar™ calendaring service. Additionally, others will be able to view the calendar and its public events at the calendar's address, or by adding the calendar to    their "Calendars" list.
  • Share only my free / busy information (hide details)
    If you choose this option, your calendar information will not appear in the search results of any Google Calendar™ calendaring service search. Additionally, only the free/busy information will be visible to those who access your calendar at its address or by adding it to their "Calendars" list.
  • Do not share with everyone
    This option offers the most privacy. If you select "Do not share with everyone," your calendar will not appear in the search results of any Google Calendar™ calendaring service search and no information will be accessible via the calendar's address. The calendar will remain private to everyone except the people that you add to your "Share with specific people" list.
 

What is Category Sync feature?

 
Category Sync filters out the Outlook appointments in terms of category. It lets you sync the selective events from Outlook calendar to Google calendar. For e.g. if you have categorized Work event and personal event in your Outlook calendar and you want to sync only personal events to your Google calendar then you may categorize the event with the category (e.g. Work) and selectively synchronize the Outlook calendar to Google calendar.

One Category maps to one Google calendar (Google calendar does not support categories) .You may map more than one category in Outlook to one Google calendar as well.

Hence using category sync feature you may selectively sync the events from Outlook calendar to Google calendar within the date range selected.

   
 
   
 
Include /Exclude Category feature
   
  Include/ exclude category feature has been added to make Category Sync more flexible. With this feature you can either include or exclude the category for an operation so that all the events that are assigned this category can either be included or excluded.
 
Include Category
   
  When you choose to include category then it means that the all the event that is categorized with the selected category would get synced. For e.g. if you have chosen to include the ‘Business’ category with the ‘Upload’ operation then all the events with the ‘Business’ category would get published. The event with any other category say ‘personal’ category’ would not get published.
 
Exclude Category
   
  When you choose Exclude option then it means that all the events that are categorized with the selected category would not get synced and hence excluded from the sync. For e.g. if you have a shared Google calendar with your wife and you do not want to sync your business events to your shared Google calendar then you may categorize all the business event with the ‘Business’ category and Exclude ‘Business’ category in the setting. Now with this setting all the events would sync except the event that belongs to ‘Business’ category.
 
Category Sync with Upload Operation
   
  Upload Operation upload the events from Outlook calendar to Google calendar. It is one-way synchronization step. The Category Sync option for Upload option is as
   
 
   
  You need to add the category in the text field for the category for e.g. if you want to upload the event from ‘Business’ category only then you need to type ‘Business’ in the category text field as displayed above in the screen shot above.

You may add one or more category in the category text field, the categories should be separated with the comma (,).

You may upload the event, which does not have any category. For e.g. If you want to upload the events that do not have any category to a Google calendar then you may select the check box for the Outlook events with No category’.
   
 
   
  This would synchronize all the events that do not have any category assigned to it.
 
Tag Category
   
  While Adding/Updating Outlook items, tag category option is disabled
   
 
   
  as ‘Upload’ operation uploads the events from Outlook calendar to Google calendar and the events are tagged when the events gets added into Outlook calendar from Google calendar. So this option would be enabled with Download, Outlook and Google precedence operation.
 
Category Sync with Download Operation
   
  Download Operation download the events from Google calendar to Outlook calendar. It is one-way synchronization step. The Category Sync option for Download option is as
   
 
   
  With the Download operation, the option to include/exclude and check box to include/exclude category and check box for ‘No category event’ is disabled as Google calendar do not support categories and Download is one-way synchronization step.

You may tag the events that get downloaded from Google calendar to Outlook calendar so that the events can be categorized in Outlook calendar. For e.g. if you want to tag the event that gets synced to Outlook calendar from Google calendar then you may use category option for Download operation. To tag the event with one or more categories you need to add the category in the tag category field. You may tag more than one category. The categories should be separated with the comma (,).
 
Category Sync with Outlook Precedence
   
  Outlook precedence is a two-way synchronization step. With this step you can sync the events from Outlook calendar to Google calendar using category sync and you can also tag the events that get synchronize from Google calendar to Outlook calendar. Category Sync for Outlook precedence displays as
   
 
 
Include Category with Outlook Precedence Operation
   
  You may include/exclude the category that you select from the category list. For e.g. if you want to upload the event from ‘Business’ category only then you need to add ‘Business’ in the include category field.

You may add one or more category that you want to include.

You may also upload events, which does not have any category. For e.g. If you want to upload the events that do not have any category to a Google calendar then you need to select the check box for the Outlook events with No category’
   
 
   
  This would synchronize all the events that do not have any category assigned to it.
 
How to Tag category in Outlook Precedence
   
  Outlook precedence is a two-way synchronization step hence events can be uploaded to Google calendar using category sync and events that get synchronized to Outlook calendar can be tagged with the category.

The events that get synced to Outlook calendar from Google calendar can be tagged with only those categories, which are added in the include category field.
   
 
   
  For e.g. if you have selected to include three categories as ‘Business’,’ home’,’work’and ‘Friends’ then while adding/ updating Outlook items from Google calendar, you can tag the events with any or all categories among Business’,’ home’,’ work’ or ‘Friends’.
 
Category Sync with Google Precedence
   
  Google precedence is a two-way synchronization step. With this step you can sync the events from Outlook calendar to Google calendar using category sync and you can also tag the events that get synchronize from Google calendar to Outlook calendar. Category Sync for Google precedence displays as
   
 
 
Include Category with Google Precedence Operation
   
  You may include/exclude the category that you add to category field. For e.g. if you want to upload the event from ‘Business’ category only then you need to add ‘Business’ in the category field.

You may add one or more categories separated with comma (,).

You may also upload the event, which does not have any category. For e.g. If you want to upload the events that do not have any category to a Google calendar then you may select the check box for the Outlook events with No category’
   
 
   
  This would synchronize all the events that do not have any category assigned to it.
 
How to Tag category in Outlook Precedence
   
  Outlook precedence is a two-way synchronization step hence events can be uploaded to Google calendar using category sync and events that get synchronized to Outlook calendar can be tagged with the category.

The events that get synced to Outlook calendar from Google calendar can be tagged with only those categories, which are added in the include category field.
   
 
   
  or e.g. if you have selected to include categories as ‘Business’,’ home’ and ‘Friends’ then while adding/ updating Outlook items from Google calendar, you can tag the events with any or all categories among Business’,’ Home’ and ‘Friends’.

If you select any other categories for tagging as
   
 
   
  then the an error message would be displayed as :
   
 
   
  So you need to select the categories for tagging among the categories that are included for synchronization.

If the ‘Outlook items with No categories is checked then you can leave the tag category field as blank as it signifies ‘No Category’.
 
How to Tag category with Exclude Category
   
  When the Exclude category option is added then the events that get synced to Outlook calendar from Google calendar can be tagged with only that category which is NOT selected to be included from the list of the categories
   
 
   
  For e.g. if you have selected to exclude three categories as ‘Business’,’ home’ and ‘Friends’ then while adding/ updating Outlook items from Google calendar, you can tag the events with any or all categories except ‘Business’,’ home’ and ‘Friends’.

If the ‘Outlook items with No categories is checked then you cannot opt to leave the tag category blank and it signifies ‘No category’.
 
Category Sync Scenario
   
  If you have one Outlook calendar and two Google calendar say Personal and Business Google calendar and you need to sync the personal events from Outlook to Personal Google calendar and Business event to Business Google calendar. For these setting, category comes into play. You can easily set this with the help of Category Sync.

You need to create two operations to sync the events from outlook events to Google calendar selectively.

You can assign all business events a ‘Business’ category and all personal event a ‘Personal’ category.

You may create different settings with category sync to set different sync settings:
   
  Case 1:  When the include option is selected and no category option is checked
   
 
   
  With this setting all the events that are not assigned any category would get synced as ‘Outlook with No Categories is checked’. Please see that the ‘Tag Category’ field is blank so all the events that gets synced from Google calendar to Outlook calendar would not have any category.

If you check the check box for ‘Use Category’ and you do not select any category as
   
 
   
  Then you would get the error message as if you have checked the check to use Category Sync feature then you need to select the categories. The error message would be as
   
 
   
  Case 2:  When the include option is selected, ‘Personal’ category is included and ‘Outlook item with No Categories’ option is unchecked as.
   
 
   
  With this setting when one or more categories are added and ‘Outlook item with No Categories’ is not selected then all the events with the ‘Personal’ category would get synced. Please note that with this setting, you cannot tag with any other category except ‘Personal’ as you have included this category.

You need to be careful when you change the category for the Sync setting So for e.g. you have synchronized some events with category 'Business' from Outlook calendar to Google calendar and now if you change the category to 'Personal' in the 'Sync setting ' then all the events in Google calendar with 'Business' category would get deleted from Google calendar as the category for the Sync setting is changed and one categories map to one Google calendar.
   
  Case 3:  When the include option is selected, Personal category is included, and ‘Outlook items with No categories’ is checked.
   
 
   
  With this setting all the events that belongs to either the category ‘Personal’ or ‘no category’ event would get synced from Outlook calendar to Google calendar. The events that get synchronized from Google calendar to Outlook calendar would be tagged with ‘Personal’ category in Outlook calendar.

If you select any other category other than 'Personal' say you have selected 'Business' category for tagging
   
 
   
  then this causes the error as you are tagging with different category
   
 
   
  as you need to have at least one category for tagging that is selected for 'Include Category' . You may tag with the categories which is not selected for 'Include Category' however you need to have at least one category among those which is selected for 'Include Category.
   
  Case 4:  When the ‘exclude’ option is selected and ‘Outlook item with No categories’ check box is checked.
   
 
   
  With this setting, all the event would sync except the event that do not have any category assigned as with Exclude option ‘Outlook with No categories’ is selected. All the event that sync from Google calendar to Outlook calendar would be tagged with ‘Personal’ category.

If you have not selected to exclude any category from the list and you tag the event with say
   
 
   
  'Personal' category then it causes error as you need to exclude at least one category for synchronization.
   
 
   
  Case 5:  When the ‘exclude’ option is selected, ‘Outlook items with No Categories’ is unchecked and ‘ ‘Personal’ category is added in category field.
   
 
   
  With this setting, all the events with the ‘Personal’ category would get excluded and hence would not get synced. Tag event field can be blank or it can have any other category except ‘Personal’ as it is excluded.
   
  Case 6:  When the ‘exclude’ option is selected, ‘Outlook items with No categories’ is checked and ‘Personal’ category is added in category field
   
 
   
  Now with this setting all the Outlook items that has ‘Personal’ categories or ‘No Category’ event would not get synced. All the events from Google calendar that synchronize to Outlook calendar would be tagged with ‘Holiday’ category. With this setting all the events in Outlook calendar with the ‘Personal’ category would get synced to Personal Google calendar.
  If you leave the tag category field blank then it would take  it as ‘Outlook item with No Categories’ is tagged
   
 
   
  then it would give the error message as exclude ‘No categories’ option is checked
   
 
   
  so, the category that is tagged should be different from the category that is added in the category field.
  Hence with Category Sync, you can easily synchronize one Outlook calendar with two Google calendar without any duplication of the event. You may use Google calendar to sync multiple Google calendar with one Outlook calendar.
 
What is Contacts Sync?
   
  Contacts Sync feature enables you to synchronize the contacts from device Outlook to Google and vice versa.

SyncMyCalMobile Contacts sync feature supports most of the Google Contact fields. You may add/ edit and delete the contacts from device Outlook contacts to Google contacts and vice versa. This feature also comes with Automatic Synchronization.

 
   
  With the contact sync feature, you can keep all your contacts in a single list. This eases out managing your contacts list.

Note: This feature is only available with the Pro version of SyncMyCalMobile.
   
  Add Contact Sync Step:
   
  If you need to sync your contacts from device Outlook to Google or vice versa then you need to create the contact sync step as follows:

Please launch SyncMyCalMobile application in your device. Please select ‘Contact Sync Operation’. Please note that Contact Sync operation option would be displayed only with SyncMyCalMobile Pro version.

 


  This opens ‘Add Contact Sync’ window:

 


  On this window, you need to choose the contact sync operation, Outlook contact folder and Google account details.

All the Contact Sync that you create would be displayed in the list of Sync Operation as displayed below:
   
 


  Edit Contact Sync Step:
   
  You may edit the contact sync step that you have already created.Please launch SyncMyCalMobile application. Check the check box for the Contact Sync Step that you want to edit and click the 'Edit' button.This opens ‘Edit Contact Sync Step’ window. Now you can edit the contact sync step that you have already created.
   
 


  Contact Sync Steps:
   
  You can select any of the four operations from the list.

Screen shot displaying the four operations is displayed below:
   
 


   
  Upload Contacts Sync Step:
   
  This is a one-way sync step. It lets you upload the contacts from Outlook to Google.
   
  Download Contact Sync Step:
   
  This is a one-way sync step. It downloads the contacts from Google to Outlook
   
  Outlook Precedence:
   
  This is a two-way contact sync step. You can sync the contacts from Outlook to Google and from Google to Outlook as well.

When the same contact is edited in both Outlook and Google then changes done in Outlook would have precedence over the changes done in Google.
   
  Google Precedence:
   
  This is again a two-way sync step. You can sync the contacts from Outlook to Google and from Google to Outlook as well.

When the same contact is edited in both Outlook and Google then changes done in Google would have precedence over the changes done in Outlook.
   
 

Synchronization

   
 

Once the operations have been defined, you can start synchronizing you calendars.

  1. Click on the SyncMyCal Mobile link in the Start menu of your PDA.
  2. On the Operations screen, click on Synchronize option. This will open the Sync Progress page where synchronization progress bar will be displayed. The status message will display the operation(s) which is in progress.
  3. Upon completion of synchronization, if all the steps have been successful, an alert indicating successful synchronization is displayed. Click on Ok to close the alert.
 
Successful Sync
 
  1. If, however, one or more steps could not be synchronized due to some erroneous events in them, then the “Error Details” link becomes highlighted. Click the ”Error Details” link to open up the Error log.

  2. You may click on the ‘Mail to’ button to Email the error details to the SyncMyCal Support Team.

Note: At times, there might be some events which cannot be synchronized by Google. Such events are called erroneous events. SyncMyCal Mobile has a “Continue on Error” feature which allows it to skip the operation in which there are erroneous events.  This means that, say, if you are trying to synchronize five different Active operations and the third operation has some erroneous event, then all the operations except the third one will be executed. Once the synchronization process is complete an Error log containing the details of the error will be generated.

 
 

You can stop synchronization operation, if required, while it is in progress. This will stop the synchronization operation but will not rollback the events which have already been synchronized.

  1. While synchronization is in progress click on the Abort option at the bottom of the screen to stop the synchronization operation.
 
Abort operation
 
  1. You will be prompted to confirm the abort function. Click Yes to abort the operation. Clicking No will leave the synchronization un-aborted.
 
 
  Auto sync feature allows you to configure SyncMyCal Mobile to synchronize automatically at the scheduled intervals. This means, you no longer have to bother to manually click on the “Synchronize” button, each time you want to synchronize your Pocket Outlook and Google calendars.
 
  To enable Auto sync:
 
  1. Click on the SyncMyCal Mobile link in the Start menu of your PDA.

  2. Click on Menu link on the Operations screen and select the Autosync option. This will display the 'Auto sync' scheduler page.

  3. On the ‘Auto sync’ scheduler page, please select the “Enable Auto sync” check box. Then, choose the duration at which you want SyncMyCal Mobile to synchronize automatically. To see a notification message on each Auto sync, please check the “”Show Notification on Autosync” check box. Click on the OK button




    Auto sync scheduler page


  4. You would return to the “Select Operations” screen. On clicking the OK button, you would get an alert prompting to run the “Autosync process” in the background. Click on the “Yes” button.



    Auto sync in background


  5. On clicking the “Yes” button in the “Auto sync” alert window, to run the Auto sync process in the background, you would return to the main screen and the SyncMyCal Mobile icon would appear in the main screen.



    SyncMyCal Mobile icon on main screen


  6. The Auto sync process has been activated and SyncMyCal Mobile would start synchronizing your calendars automatically at the scheduled intervals.

  7. Please note that upon activation of the Auto sync process in the background, you can open SyncMyCal Mobile application and work on it by clicking on the SyncMyCal Mobile icon on the main screen only. Clicking on the SyncMyCal Mobile link in the Start menu of your PDA would prompt you that the application is already running and you need to click on the SyncMyCal Mobile icon on the main screen to open it again.


 
 
  1. Click on the SyncMyCal Mobile link in the Start menu of your PDA.
  2. Click on Menu link on the Operations screen and select the Status option. This will display the details of the last synchronization operation.
 
Sync Status
 
  Upon operation execution, if any operation has event(s) which causes error, then the operation step is not executed and upon completion of synchronization, the ‘Error Details’ button becomes enabled
  1. Click on the Error Details link to view the Error log for synchronization.
  2. Additionally, you may click on the ‘Mail To’ button to mail this ‘Error log’ to the SyncMyCal Support Team.
 

Check for Updates

 
  1. Click on the SyncMyCal Mobile link in the Start menu of your PDA.
  2. Click on Menu link on the Operations screen and select the ”Check for Updates” option. This will check SyncMyCal Mobile’s version on your PDA against the latest version available and inform you whether your copy of SyncMyCal Mobile is up to date or not. Additionally, you are prompted to download the latest version, in case your copy is not the latest one.

Note: SyncMyCal Mobile also checks for availability of new versions by itself and prompts for download if there is a newer version available.

 
Check for Updates
 

About Us

 
  1. Click on the SyncMyCal Mobile link in the Start menu of your PDA.
  2. Click on Menu link on the Operations screen and select the About Us option. This will display the details of the installed version like Version number in use, type of SyncMyCal Mobile license being used (Lite or Pro) and the name of the company.
 
About us

 

Synchronizing Pocket OutlookŪ, Google Calendar™ calendaring service and PC OutlookŪ Calendars

You can use SyncMyCal Mobile and SyncMyCal together for keeping your Pocket OutlookŪ, Google and your personal computer’s OutlookŪ calendars in sync. This can be done in the following ways:

 

Synchronizing Pocket Outlook, Google and desktop OutlookŪ Calendars

   
   
 
  1. Use SyncMyCal Mobile to synchronize your PDA’s OutlookŪ calendar to Google Calendar™ calendaring service.
  2. Use SyncMyCal to synchronize your Google Calendar™ calendaring service and your personal computer’s OutlookŪ calendar

Note: You should not use Microsoft ActiveSync® to synchronize your Pocket Outlook and Microsoft OutlookŪ on your computer in this case.

 
 
Using SyncMyCal Mobile only
   
 
  1. Use SyncMyCal Mobile to synchronize your PDA’s OutlookŪ calendar to Google Calendar™ calendaring service
  2. Use Microsoft ActiveSync to synchronize your Pocket OutlookŪ Calendar on PDA and your personal computer’s Outlook Calendar
 
 
Using SyncMyCal only
   
 
  1. Use SyncMyCal to synchronize your desktop OutlookŪ calendar to Google Calendar™ calendaring service
  2. Use Microsoft ActiveSync to synchronize your personal computer's OutlookŪ Calendar and your Pocket OutlookŪ Calendar on PDA
 
 

   
     
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