Help

Purpose

The purpose of this Help is to assist SyncMyCal Mobile users while they are using SyncMyCal Mobile software.

SyncMyCal Mobile is a software tool which helps you synchronize your Personal Desktop Assistant's (PDA) Outlook® Calendar and Google Calendar™ calendaring service. This means that you can export your meeting details from Pocket Outlook calendar to your Google Calendar™ calendaring service as well as download event information from Google Calendar™ calendaring service to your PDA. If you are traveling, SyncMyCal Mobile gives you the power to access as well as share your calendar information at your fingertips!

Installing SyncMyCal Mobile

SyncMyCal is really easy to install and use. An Installation Wizard guides you through the various steps required for installing SyncMyCal on your machine.

SyncMyCal’s Installation procedure

1. Please connect your PDA to your machine and activate Active sync, to connect both the devices.
   
   
2. Please invoke the setup on your machine by clicking on the SyncMyCal setup icon 



3. In the new dialog box which appears, please click on the Run button.
   
   
   
   
   
   
   
4. In the new screen which appears, please click on the Next button.
   
   
   
   
   
   
5. Please make the necessary choice and then click on the Next button.
   
   
   
   
   
   
6. Enter the data, make the necessary choice and then click on the Next button.
   
   




7. Please click on the Install button in SyncMyCal’s Installation wizard on your machine. This would start SyncMyCal’s Mobile installation on your PDA.
   
   




8. The Installation wizard would first install .NET 2.0 CF, followed by SyncMyCal Mobile on your PDA.
   
   
   



9. Please restart your PDA by clicking on the OK button.
   
   




10. Click on the Finish button on the Installation Wizard- Completed screen on your machine, to complete SyncMyCal’s installation.
    
    

1. Click on Start>>Settings.
2. Click on the Menus icon and then check the entry corresponding to SyncMyCal Mobile. SyncMyCal Mobile will start appearing in the Start menu.

Registering SyncMyCal Mobile Pro

Setting up Calendars and Events on Google Calendar™ calendaring service

1. Go to "Settings" > "Calendars" > "Create new calendar." (Alternatively,  under "Calendars" in the left column, click on the "+" button next to "My Calendars".)

Creating New Calendars on Google Calendar™ calendaring service

2. Enter the required information.

3. Click on "Create Calendar."

Steps to create a new event on Google Calendar™ calendaring service

• Click and type to create an event.

Creating New Events on Google

Click on the day where you'd like to create a new event. If the event spans over an hour, click and drag. Type the title and event time for your new event in the box. Finally, click "Create Event" to publish the event to your calendar immediately, or click "edit event details" to add additional information.

• Create an event using the "Create Event" link.
  Just click on "Create Event" in the left column of your calendar. This will bring you to a page where you can enter as much information as you'd like about your event. On this page, you can also add guests, change a reminder setting, and publish your event to other users. Once you've entered the appropriate information and selected the desired settings, make sure to click "Save."

• Create an event from the "Calendars" menu.
  Under "Calendars" in the left column, click on the down-arrow button next to the appropriate calendar. Then, select "Create event on this calendar."
  
  
• Create an event using the "Quick Add" feature. Click on "Quick Add" or type the letter "Q," then enter your info--[Dinner in North Beach 8PM Friday], for instance.
  
• Create an event via SMS.
  Simply send a text message containing your event's details to the short code "GVENT (48368)." For example, if you send a message with something like "Shopping with Sarah at Monterey Market 5pm Saturday," Google Calendar™ calendaring service can figure out what you mean and pop the new event into your calendar.

Settings

Operation refers to the synchronization event during which the transfer of calendar information takes place between a single Outlook® and a single calendar on Google Calendar™ calendaring service. SyncMyCal Mobile provides the user with four kinds of operations depending upon the direction in which the information  flows, that is, from Outlook to Google Calendar™ calendaring service or vice-versa or in both directions.

• In this Scenario, all new events defined in the Google Calendar™ calendaring service are downloaded into the Outlook® calendar (to which it is mapped).

• In case, the new events have been created in Outlook® calendar, they will remain in Outlook® calendar only, after synchronization. No Change would be observed in the Google Calendar™ calendaring service.

• All the Changes/updates in the Google Calendar™ calendaring service are reflected in the Outlook® calendar, after the Synchronization operation.

• In case, Changes/Updates of Event takes place in Outlook® calendar and No Event change/update is there in Google Calendar™ calendaring service, no update would be observed in the Google Calendar™ calendaring service, after the Synchronization operation.

• In case of deletion of events existing in Google Calendar™ calendaring service, Synchronization would result in deletion of the same events existing in the Outlook® calendar, after synchronization.
  
  
• In case of deletion of events existing in Outlook® calendar, Synchronization would result in creation of the same event in Outlook® calendar after synchronization.

• In this Scenario, all new events defined in the Outlook® calendar are downloaded into the Google Calendar™ calendaring service (to which it is mapped).

• In case, the new events have been created in Google Calendar™ calendaring service, they will remain in Google Calendar™ calendaring service only, after synchronization. No Change would be observed in the Outlook® calendar.

• All the Changes/updates in the Outlook® calendar are reflected in the Google Calendar™ calendaring service, after the Synchronization operation.

• In case, Changes/Updates of Event takes place in Google Calendar™ calendaring service and No Event change/update is there in Outlook® calendar, no update would be observed in the Outlook® calendar, after the Synchronization operation.

• In case of deletion of events existing in Outlook® calendar, Synchronization would result in deletion of the same events existing in the Google Calendar™ calendaring service, after synchronization.
  
  
• In case of deletion of events existing in Google Calendar™ calendaring service, Synchronization would result in creation of the same event in Google Calendar™ calendaring service after synchronization.

• In this scenario, all new events defined in Google and Outlook® calendars would be published in both calendars.

• In case an event is changed in Outlook® calendar only, the Outlook® calendar event would overwrite the Google Calendar™ calendaring service event.

• In case an event is changed in Google Calendar™ calendaring service only, the Google Calendar™ calendaring service event would overwrite the Outlook® calendar event.

• If an event is updated on both calendars, then Google Calendar™ calendaring service changed event will overwrite the Outlook® calendar’s changed event.
  
  
• In case an event is deleted in the Google calendar, then after synchronization, the event would be deleted from the Outlook calendar as well.
  
  
• In case an event is deleted in the Outlook calendar, then after synchronization, the event would be deleted from the Google calendar as well.

• In this scenario, all new events defined in Google and Outlook® Calendars would be published in both calendars.

• In case an event is changed in Outlook® calendar only, the Outlook® calendar event would overwrite the Google Calendar™ calendaring service event.

• In case an event is changed in Google Calendar™ calendaring service only, the Google Calendar™ calendaring service event would overwrite the Outlook® calendar event.

• If an event is updated on both calendars, then Outlook® calendar’s changed event will overwrite the Google Calendar™ calendaring service’s changed event.
  
  
• In case an event is deleted in the Google calendar, then after synchronization, the event would be deleted from the Outlook calendar as well.
  
  
• In case an event is deleted in the Outlook calendar, then after synchronization, the event would be deleted from the Google calendar as well.

Up and Down buttons are used to change the sequence of operations specified by you on the Operations screen. The sequence of operations is a significant setting as it determines which calendar will be given higher precedence in case the information is being synchronized in both directions or in case of an event conflict. To know how to modify the sequence of execution operations, please refer to the Changing the Order of Operation Execution section.

1. On the Operations screen, click on the Menu link and select the Add operation
    link. This will initiate a Add operation wizard

1. Select the operation you want to add in the Select Operation drop down list. Refer to the Type of Operations section to know which operation suits your need.
2. Select the date range in which you want the events to be synchronized across the calendars by selecting the number of days in the Previous and Next controls. You can use the up and down arrows in the control to increase or decrease the duration respectively.
   
   Note: SyncMyCal Mobile Lite users can synchronize event information for events scheduled for a maximum of 3 days before today and for 3 days in future. The SyncMyCal Mobile Pro users can synchronize event information for events scheduled for 999 days before and after today.
3. By default the operation is marked active while creation. If you do not wish to run the operation, you can deactivate it by unchecking the Is Active checkbox.
4. Click on Next to move to the next step of the wizard. Clicking Cancel will close the wizard without creating an operation.

1. Select the “Publish Private event information” checkbox, if you wish you to transfer the details of the private events in your pocket Outlook® Calendar to your Google Calendar™ calendaring service. In case you leave the checkbox unselected, then the duration in which the private events are scheduled will be marked as “Busy” in the Google Calendar™ calendaring service.
2. Select the “Publish only Free/Busy information” checkbox, if you do not wish to share the details of the non-private events in your pocket Outlook® Calendar on your Google Calendar™ calendaring service. In case you leave the checkbox unselected, the complete information about the non-private events is transferred to Google Calendar™ calendaring service.
   
   Note: If both the options are selected, then Publish Free/Busy information option will override the final event transfer. Therefore, the time period for all the private as well as non private events will be marked as “Free/Busy” after sync operation.
3. Click Next to move to the next step of Add operation function. Clicking Back will take you to the “Configure Operation” screen.

1. Write your Google Account user name in the username text box.
2. Write your Google Account password in the password textbox.
3. Click on Get Calendar List button to get the names of all your personal calendars as well as calendars shared by others with you in your Google Account. This step might take a few seconds depending upon the internet speed as well as response time of the Google Calendar™ calendaring service's server.
4. Once the calendar list is retrieved, select the calendar on which the operation is to be performed.



Note: The type of operation you can configure on a Google Calendar™ calendaring service depends on the type of permission available to you in the Google Calendar™ calendaring service

5. Click on Finish to complete addition of an operation. Clicking Back button will show the “Configure Publish Settings” screen.

1. On the Operations screen, select the operation which you wish to edit by clicking on the name of the operation.
2. In the Menu, select the Edit operation, which opens a three-step edit wizard.

1. Select the operation you want to add in the Select Operation drop down list. Refer to the Type of Operations section to know which operation suits your need.
2. Select the date range in which you want the events to be synchronized across the calendars by selecting the number of days in the Previous and Next controls. You can use the up and down arrows in the control to increase or decrease the duration respectively.
   
   Note: The SyncMyCal Mobile Lite users can synchronize event information for events scheduled for 3 days before today and for 3 days in future. The SyncMyCal Mobile Pro users can synchronize event information for events scheduled for 999 days before and after today.
3. By default the operation is marked active while creation. If you do not wish to run the operation, you can deactivate it by unchecking the Is Active checkbox.
4. Click on Next to move to the next step of the wizard. Clicking Cancel will close the wizard without creating an operation.

1. Select the “Publish Private event information” checkbox, if you wish you to transfer the details of the private events in your pocket Outlook® Calendar to your Google Calendar™ calendaring service. In case you leave the checkbox unselected, then the duration in which the private events are scheduled will be marked as “Busy” in the Google Calendar™ calendaring service.
2. Select the “Publish only Free/Busy information” checkbox, if you do not wish to share the details of the non-private events in your pocket Outlook® Calendar on your Google Calendar™ calendaring service. In case you leave the checkbox unselected, the complete information about the non-private events is transferred to Google Calendar™ calendaring service.
   
   Note: If both the options are selected, then Publish Free/Busy information option will override the final event transfer. Therefore, the time period for all the private as well as non private events will be marked as “Free/Busy” after sync operation.
3. Click Next to move to the next step of Add operation function. Clicking Back will take you to the “Configure Operation” screen.

1. Write your Google Account user name in the username text box.
2. Write your Google Account password in the password textbox.
   
3. Click on Get Calendar List button to get the names of all your personal calendars as well as calendars shared by others with you in your Google Account. This step might take a few seconds depending upon the internet speed as well as response time of the Google server.
4. Once the calendar list is retrieved, select the Google Calendar™ calendaring service on which the operation is to be performed.
5. Click on Finish to complete addition of an operation. Clicking Back button will show the “Configure Publish Settings” screen.

1. On the Operations screen, select the operation you wish to delete by clicking on name of the respective operation.
2. In the Menu, click on the Delete Operation link.
3. The application will prompt you to confirm the deletion. Click “Yes” to delete the selected operation. Clicking No will leave the selected operation undeleted.

Publish Private Events Informaton feature lets you choose between Publishing/Not Publishing your Outlook® Calendar Private Events Information to the Google Calendar™ calendaring service. When checked, all the Outlook® Calendar Private Events Information gets published to the Google Calendar™ calendaring service, otherwise, Private Events are published with "BUSY" tag.

Publish Free/Busy Information feature lets you choose between Publishing your Outlook® Calendar Events Complete information/Publishing only FREE/BUSY Information to the Google Calendar™ calendaring service. When checked, all the Outlook® Calendar Events get published with FREE/BUSY Information in the Google Calendar™ calendaring service, otherwise, complete information of all the Outlook® Calendar events gets published to the Google Calendar™ calendaring service.

1. On the Operations screen, select the operation you wish to move by clicking on the name of the operation.
2. Click on the Up button to move the operation up in the sequence (that is, operation will be executed earlier in the list) or click on the Down button to move the operation lower in the sequence (that is, operation will be executed later in the list).
   
   

   Note: Only operations which are Active at the instant when Synchronization is initiated are executed).

The sequence of the operations can be changed as follows:

1. On the Operations screen, select the operation you wish to move by clicking on the respective operation

2. Click on the Up button to move the operation up in the sequence (that is, operation will be executed earlier in the list) or click on the Down button to move the operation lower in the sequence (that is, operation will be executed later in the list)

To share your Google Calendar™ calendaring service with specific users, please follow the under mentioned steps:

1. Login to your Google account and go to your Google Calendar™ calendaring service interface.
2. Under "Calendars" in the left column, click on the down-arrow button next to the appropriate calendar, then select "Share this calendar." (Alternatively, click on "Manage Calendars" under "Calendars" in the left column, then click the appropriate "Share this calendar" link)
3. Enter the email address of the user with whom you want to share your calendar.

To share your Google Calendar™ calendaring services with everybody, please follow the under mentioned steps:                                                

1. Login to your Google account and go to your Google Calendar™ calendaring service interface.
2. Under "Calendars" in the left column, click on the down-arrow button next to the appropriate calendar, then select "Share this calendar." (Alternatively, click on "Manage Calendars" under "Calendars" in the left column, then click the appropriate "Share this calendar" link)
3. Select either "Share all information on this calendar with everyone" or "Share only my free / busy information (hide details)" in the "Share with everyone" section.

1. Login to your Google account and go to your Google Calendar™ calendaring service interface.
2. Under "Calendars" in the left column, click on the "+" button next to "Other Calendars."
3. Go to the "Friend's Calendars" tab.

To add a public calendar to your list, just follow the under mentioned steps:

1. Login to your Google account and navigate to your calendar interface.
2. Under "Calendars" in the left column, click on the "+" button next to "Other Calendars."
3. Verify that the "Search Public Calendars" tab is selected.
4. Enter specific, descriptive keywords in the search box, then click on "Search." If you're looking for the calendar of a group in a specific location, make sure to include the name of a city.
5. Once you've found the calendar, click on The calendar will then appear under "Other Calendars" in on the left side of the page.

• Share all information on this calendar with everyone
  By selecting this option, your calendar--along with all of its public events--will appear in the search results of Google Calendar™ calendaring service. Additionally, others will be able to view the calendar and its public events at the calendar's address, or by adding the calendar to    their "Calendars" list.
• Share only my free / busy information (hide details)
  If you choose this option, your calendar information will not appear in the search results of any Google Calendar™ calendaring service search. Additionally, only the free/busy information will be visible to those who access your calendar at its address or by adding it to their "Calendars" list.
• Do not share with everyone
  This option offers the most privacy. If you select "Do not share with everyone," your calendar will not appear in the search results of any Google Calendar™ calendaring service search and no information will be accessible via the calendar's address. The calendar will remain private to everyone except the people that you add to your "Share with specific people" list.

What is Category Sync feature?

Hence using category sync feature you may selectively sync the events from Outlook calendar to Google calendar within the date range selected.