Help

Purpose

The Purpose of this Help is to assist SyncMyCal users while they are working on SyncMyCal.

SyncMyCal plug-in is a software tool which helps you synchronize your Outlook® Calendar and Google Calendar™ calendaring service. This means that you may not only export your meeting details from Microsoft Outlook® to Google Calendar™ calendaring service but may also download event information from Google Calendar™ calendaring service to your desktop calendar. If you are traveling and do not have access to your company’s Microsoft® Exchange server, SyncMyCal plug-in provides you an easy alternative to access and share your calendars. Besides, all this can be done just with zero click!

Help Conventions

Installing SyncMyCal

SyncMyCal is really easy to install and use. An Installation wizard guides you through the various steps required for installing SyncMyCal on your machine.

SyncMyCal’s Installation procedure

1. Please click on the SyncMyCal setup icon , to start the SyncMyCal installation wizard.




2. A new Install shield wizard screen would open up, in which the pre requisites which are not installed on your machine, would be listed. Click on the OK button. {.NET 2.0 framework runtime is a necessary requirement for the program to run, and would not be listed in the  Pre requisites screen.}






3. The wizard would check for .NET 2.0 framework runtime on your machine, and if it is not installed, automatically start downloading .NET framework 2.0 runtime,






after which you would be displayed a prompt for installing .NET 2.0 framework runtime on your machine. Please click on the Run button.
After clicking on the Run button, the installer might just take some time.







4. Once the wizard installs .NET framework 2.0 runtime on your machine, it would install Visual Studio® tools for Office Second Edition runtime on your machine.
   
   



5. Once the wizard has installed all the Pre requisites and necessary components on your machine, it would start with SyncMyCal installation on your machine.
    



6. Please accept the licensing terms and conditions and then click on the Next button
   
   



7. Mention the desired values and then click on the Next button.
   
   



8. Mention the desired values and then click on the Next button.






9. Click on the Install button.
   
   



10. SyncMyCal would be installed on your machine, after which, the successful installation screen of the wizard would be displayed. Please click on the Finish button, to close the installation wizard.

Setting up Calendars and Events on Google Calendar™ calendaring service

1. Go to "Settings" > "Calendars" > "Create new calendar." (Alternatively, under "Calendars" in the left column, click on the "+" button next to "My Calendars".)

Creating new Calendars on Google Calendar™ calendaring service

2. Enter the required information.

3. Click on "Create Calendar."

Steps to create a new event on Google Calendar™ calendaring service

• Click and type to create an event.

Creating new events on Google Calendar™ calendaring service

Click on the day where you'd like to create a new event. If the event spans over an hour, click and drag. Type the title and event time for your new event in the box. Finally, click "Create Event" to publish the event to your calendar immediately, or click "edit event details" to add additional information.

• Create an event using the "Create Event" link.
  Just click on "Create Event" in the left column of your calendar. This will bring you to a page where you can enter as much information as you'd like about your event. On this page, you can also add guests, change a reminder setting, and publish your event to other users. Once you've entered the appropriate information and selected the desired settings, make sure to click "Save."
  
• Create an event from the "Calendars" menu.
  Under "Calendars" in the left column, click on the down-arrow button next to the appropriate calendar. Then, select "Create event on this calendar."
  
  
• Create an event using the "Quick Add" feature. Click on "Quick Add" or type the letter "Q," then enter your info--[Dinner in North Beach 8PM Friday], for instance.
  
  
• Create an event via SMS.
  Simply send a text message containing your event's details to the short code "GVENT (48368)." For example, if you send a message with something like "Shopping with Sarah at Monterey Market 5pm Saturday," Google Calendar™ calendaring service can figure out what you mean and pop the new event into your calendar.

Settings

A “Download only” type operation can be added using the following steps:

1. Click on the  button in SyncMyCal’s Toolbar.



2. In the new window which opens, click on the  button.




3. Choose the Operation as “Download only”.




4. Check the “Is Active?” check box, to make the operation Active.
   
   


5. Use settings under Category sync to configure Category based synchronization.
   Click here for more information on this feature
   



6. Check the "Do not copy reminder information" to prevent any reminders.




7. Configure the Synchronization window by specifying the Previous Days and Next Days value in the “Choose Events from the Previous to Next days” field. The date range is the user defined range which decides the synchronization boundary of dates to which Synchronization would be done.


Synchronization Window

8. Select the Outlook® Calendar.




9. Specify your Google account's username and password and click on the button. Your Google Calendars calendaring service dropdown would be populated with the list of your calendar™. Please select your calendar from this dropdown.



10. Click on the  button.

An “Upload only” type operation can be added using the following steps:

1. Click on the  button in SyncMyCal’s Toolbar.




2. In the new window which opens, click on the  button.




3. Choose the operation as “Upload only”.




4. Check the “Is Active?” check box, to make the operation Active.
   
   
   
5. Use settings under Category sync to configure Category based synchronization.
   Click here for more information on this feature
   
   
   
6. Check the "Do not copy reminder information" to prevent any reminders.




7. Check the “Publish Private events?” check box, to publish/send Private events to the Google Calendar™ calendaring service.




8. Configure the Synchronization window by specifying the Previous Days and Next Days value in the “Choose Events from the Previous to Next days” field. The date range is the user defined range which decides the synchronization boundary of dates to which Synchronization would be done.






Synchronization Window

9. Select the Outlook® Calendar.




10. Specify your Google account's username and password and click on the button. Your Google Calendar™ calendaring service dropdown would be populated with the list of your calendars. Please select your calendar from this dropdown.Specify the Google Calendar™ calendaring service Account’s Username and Password.
    
    
11. Click on the  button.

Synchronize with Google Precedence Operation

A “Synchronize with Google Precedence” type operation can be added using the following steps:

1. Click on the  button in SyncMyCal’s Toolbar.
   
   
   
2. In the new window, which opens, click on the  button.
   
   
   
3. Choose the operation as “Synchronize (Google Precedence)”.




4. Check the “Is Active?” check box, to make the operation Active.




5. Check the "Do not copy reminder information" to prevent any reminders.




6. Check the “Publish Private events?” check box, to publish/send Private events to the Google Calendar™ calendaring service.
   
   
7. Configure the Synchronization window by specifying the Previous Days and Next Days value in the “Choose Events from the Previous to Next days” field. The date range is the user defined range which decides the synchronization boundary of dates to which Synchronization would be done.

Synchronization Window

7. Select the Outlook® Calendar.
   
   
8. Specify your Google account's username and password and click on the button. Your Google Calendar™ calendaring service dropdown would be populated with the list of your calendars. Please select your calendar from this dropdown.Specify the Google Calendar™ calendaring service Account’s Username and Password.
   
   
9. Click on the  button.

A “Synchronize with Outlook Precedence” type operation can be added using the following steps:

1. Click on the  button in SyncMyCal’s Toolbar.




2. In the new window which opens, click on the  button.




3. Choose the operation as “Synchronize (Outlook Precedence)”.




4. Check the “Is Active?” check box, to make the operation Active.




5. Check the "Do not copy reminder information" to prevent any reminders.




6. Check the “Publish Private events?” check box, to publish/send Private events to the Google Calendar™ calendaring service.




7. Configure the Synchronization window by specifying the Previous Days and Next Days value in the “Choose Events from the Previous to Next days” field. The date range is the user defined range which decides the synchronization boundary of dates to which Synchronization would be done.


Synchronization Window

8. Select the Outlook® Calendar.




9. Specify your Google account's username and password and click on the button. Your Google Calendar™ calendaring service dropdown would be populated with the list of your Google Calendar™ calendaring service. Please select your calendar from this dropdown.Specify the Google Calendar™ calendaring service Account’s Username and Password.
   
   
10. Click on the  button.

1. Click on the operation to select it, and then click on the  button.
   Alternately, you can double click on an operation to open the Edit window.
   
   
2. Make the necessary changes.
   
   
3. Click on the  button.

1. Click on the operation, to select it.
   
   
2. Click on the  button.
   
   
3. In the Warning alert which appears, click on the button.

1. Click on the operation, to select it.
   
   
2. Now, click on the  or  buttons, to change the order of the operation.

Publish private events informaton feature lets you choose between publishing/not publishing your Outlook® calendar private events information to the Google Calendar™ calendaring service. When checked, all the Outlook® calendar private events information gets published to the Google Calendar™ calendaring service, otherwise, private events are published with "BUSY" tag.

Publish Free/Busy Information feature lets you choose between publishing your Outlook® Calendar events complete information/publishing only FREE/BUSY Information to the Google Calendar™ calendaring service. When checked, all the Outlook® calendar events get published with FREE/BUSY Information in the Google Calendar™ calendaring service, otherwise, complete information of all the Outlook® calendar events gets published to the Google Calendar™ calendaring service.

* Download operation did not require your Google account's username and password earlier. Since now, all the operations would require your Google username and password, hence, you are requested to edit all the previously configured Download operations and enter your Google username and password with them.
Users who used some other Google Calendar™ calendaring service user’s shared calendar to download events would now also have to choose the Google Calendar™ calendaring service from the Google Calendar™ calendaring service dropdown and then proceed with the Download operation.

To share your Google Calendar™ calendaring service with specific users, please follow the under mentioned steps:

1. Login to your Google account and go to your Google Calendar™ calendaring service interface.
   
   
2. Under "Calendars" in the left column, click on the down-arrow button next to the appropriate calendar, then select "Share this calendar." (Alternatively, click on "Manage Calendars" under "Calendars" in the left column, then click the appropriate "Share this calendar" link)
   
   
3. Enter the email address of the user with whom you want to share your calendar.

To share your Google Calendar™ calendaring service with everybody, please follow the under mentioned steps:

1. Login to your Google account and go to your Google Calendar™ calendaring service interface.
   
   
2. Under "Calendars" in the left column, click on the down-arrow button next to the appropriate calendar, then select "Share this calendar." (Alternatively, click on "Manage Calendars" under "Calendars" in the left column, then click the appropriate "Share this calendar" link)
   
   
3. Select either "Share all information on this calendar with everyone" or "Share only my free / busy information (hide details)" in the "Share with everyone" section.

1. Login to your Google account and go to your Google Calendar™ calendaring service interface.
   
   
2. Under "Calendars" in the left column, click on the "+" button next to "Other Calendars."
   
   
3. Go to the "Friend's Calendars" tab.

To add a public calendar to your list, just follow the under mentioned steps:

1. Login to your Google account and navigate to your calendar interface.
   
   
2. Under "Calendars" in the left column, click on the "+" button next to "Other Calendars."
   
   
3. Verify that the "Search Public Calendars" tab is selected.
   
   
4. Enter specific, descriptive keywords in the search box, then click on "Search." If you're looking for the calendar of a group in a specific location, make sure to include the name of a city.
   
   
5. Once you've found the calendar, click on The calendar will then appear under "Other Calendars" in on the left side of the page.

• Share all information on this calendar with everyone By selecting this option, your calendar--along with all of its public events--will appear in the search results of Google Calendar™ calendaring service. Additionally, others will be able to view the calendar and its public events at the calendar's address, or by adding the calendar to their "Calendars" list.
• Share only my free / busy information (hide details)
  If you choose this option, your calendar information will not appear in the search results of any Google Calendar™ calendaring service search. Additionally, only the free/busy information will be visible to those who access your calendar at its address or by adding it to their "Calendars" list.
• Do not share with everyone
  This option offers the most privacy. If you select "Do not share with everyone," your calendar will not appear in the search results of any Google Calendar™ calendaring service search and no information will be accessible via the calendar's address. The calendar will remain private to everyone except the people that you add to your "Share with specific people" list.

• Selective access - now users can selectively share their calendars with others, by using the Google Calendar™ calendaring service security model. You can choose which users will have read-only, read-write, or free busy access to your Google Calendar™ calendaring  service and SyncMyCal can use these settings.
• Additional security - In order to provide other users access to your calendar, you no longer need to provide them your calendar private URL.
• Ease of use - do not need to copy / paste Google Calendar™ calendaring service private URLs.

Color labeling for events is a feature by which events in Outlook, which are synchronized from Google can be colored. Many a times, users typically use a single Outlook calendar with 2 or more Google calendars and this feature allows events from different Google calendars to be differentiated on the basis of color of labels present in Outlook.

All you have to do is define the color with which you want the events in Outlook to be marked, while defining the operation in SyncMyCal settings and then synchronize. This feature is available in Outlook 2002/XP, Outlook 2003 and Outlook 2003 Professional versions for SyncMyCal.

SyncMyCal Lite is the trial version of SyncMyCal and has to be registered with license key and certain other registration details (these are sent to the user following SyncMyCal Pro license purchase), to upgrade to the fully loaded, feature rich paid SyncMyCal Pro version.

SyncMyCal Lite version can be registered and upgraded to the SyncMyCal Pro version by going to SyncMyCal >> Register link. Upon registering and upgrading to SyncMyCal Pro version, the Register link present in the SyncMyCal Menu would convert to "Unregister". If a user needs to remove SyncMyCal Pro from his or her machine due to formatting requirements of the machine, or for any other reason, he/she should click on the Unregister link. This would convert SyncMyCal Pro to the SyncMyCal Lite (trial) version. At any later stage, when the user wishes to convert back to the Pro version, he/she can register the product using the same licensing information, which is sent from the Sales Team of SyncMyCal following his/her SyncMyCal license purchase.

SyncMyCal agent allows you to run SyncMyCal and synchronize your Outlook and Google calendars without the Outlook toolbar interface. Upon installation, SyncMyCal would now appear as usual, in Outlook as an addin. The agent can be invoked from Start>>All Programs>>SyncMyCal>>Launch SyncMyCal agent.

Once invoked, the agent appears in system tray of windows, as shown:

Right clicking on the SyncMyCal agent shows the various options and menu items available for SyncMyCal and the respective settings can be used by clicking on the respective link.

SyncMyCal agent can be enabled from the system tray’s menu options.

Once enabled, SyncMyCal agent would launch at startup of your machine and perform the intended operations.
Disabling SyncMyCal would not start SyncMyCal at startup.

• Have your Outlook and Google calendars synchronized without having to open Outlook.
• Gives you the flexibility to operate SyncMyCal without the toolbar interface. The dual interface lets you synchronize from Outlook as an add-in as well as from the system tray.

To activate Auto sync through scheduler for SyncMyCal

1. Click on the link in the SyncMyCal toolbar.
   
   
2. Check the “Enable Auto sync” check box.
   
   
3. Choose the duration when SyncMyCal should automatically synchronize.
   
   
4. Click on the button.

To configure Proxy authentication for SyncMyCal

1. Click on the link in the SyncMyCal toolbar.
   
   
2. Click on the Connection link in the Left hand Navigation pane.
   
   
3. Click on “Use the following Proxy” Radio button.
   
   
4. Enter the required fields and then click on the button.

Advanced filters are designer to change the way SyncMyCal queries Outlook events. This is an advanced feature and you are requested not to check it until you have been asked to do so by a SyncMyCal Support representative.

Verbose logging enables SyncMyCal to create logs for the various actions it commits while it is in operation. The logs are created in the Application Data folder in My Documents and Settings of your machine. This is an advanced feature and you are requested not to check it until you have been asked to do so by a SyncMyCal Support representative.

Scenarios

• In this scenario, all new events defined in the Google Calendar™ calendaring service are downloaded into the Outlook® calendar (to which it is mapped).

• In case the new events have been created in Outlook® calendar, they will remain in Outlook® calendar after synchronization. No Change would be observed in the Google Calendar™ calendaring service.

• All the changes/updates in the Google Calendar™ calendaring service are reflected in the Outlook® calendar, after synchronization.

• In case, changes/updates of event takes place in Outlook® calendar and no event change/update is there in Google Calendar™ calendaring service, no update would be observed in the Google Calendar™ calendaring service after the synchronization operation.

• In case of deletion of events existing in Google Calendar™ calendaring service, synchronization would result in deletion of the same events existing in the Outlook® calendar after synchronization.
  
  
• In case of deletion of events existing in Outlook® calendar, synchronization would result in creation of the same event in Outlook® calendar after synchronization.

• In this scenario, all new events defined in the Outlook® calendar are downloaded into the Google Calendar™ calendaring service (to which it is mapped).

• In case, the new events have been created in Google Calendar™ calendaring service, they will remain in Google Calendar™ calendaring service after synchronization. No change would be observed in the Outlook® calendar.

• All the changes/updates in the Outlook® calendar are reflected in the Google Calendar™ calendaring service, after synchronization.

• In case, Changes/Updates of Event takes place in Google Calendar™ calendaring service and No Event change/update is there in Outlook® calendar, no update would be observed in the Outlook® calendar, after the Synchronization operation.

• In case of deletion of events existing in Outlook® calendar, Synchronization would result in deletion of the same events existing in the Google Calendar™ calendaring service, after synchronization.
  
  
• In case of deletion of events existing in Google Calendar™ calendaring service, Synchronization would result in creation of the same event in Google Calendar™ calendaring service after synchronization.

• In this scenario, all new events defined in Google and Outlook® calendars would be published in both calendars.

• In case an event is changed in Outlook® calendar only, the Outlook® calendar event would overwrite the Google Calendar™ calendaring service event.

• In case an event is changed in Google Calendar™ calendaring service only, the Google Calendar™ calendaring service event would overwrite the Outlook® calendar event.

• If an event is updated on both calendars, then Google Calendar™ calendaring service changed event will overwrite the Outlook® calendar’s changed event.
  
  
• In case an event is deleted in the Google calendar, then after synchronization, the event would be deleted from the Outlook calendar as well.
  
  
• In case an event is deleted in the Outlook calendar, then after synchronization, the event would be deleted from the Google calendar as well.

• In this scenario, all new events defined in Google and Outlook® Calendars would be published in both calendars.

• In case an event is changed in Outlook® calendar only, the Outlook® calendar event would overwrite the Google Calendar™ calendaring service event.

• In case an event is changed in Google Calendar™ calendaring service only, the Google Calendar™ calendaring service event would overwrite the Outlook® calendar event.

• If an event is updated on both calendars, then Outlook® calendar’s changed event will overwrite the Google Calendar™ calendaring service’s changed event.
  
  
• In case an event is deleted in the Google calendar, then after synchronization, the event would be deleted from the Outlook calendar as well.
  
  
• In case an event is deleted in the Outlook calendar, then after synchronization, the event would be deleted from the Google calendar as well.

Synchronization

Synchronization refers to the execution of the various operations which are configured in SyncMyCal and which are marked as Active. Only operations which are marked as Active would be executed during synchronization, and the order of execution would be the same as what is defined in settings.

Synchronization can be performed by clicking on the  button, in the SyncMyCal toolbar.

SyncMyCal Toolbar

Invoking synchronization opens up a Synchronization progress window, which shows the various operations being synchronized.

SyncMyCal’s Synchronization in Progress

The Synchronization progress bar indicates the status of the synchronization progress.

If due to some reason, the synchronization process could not be completed, appropriate Error messages are generated and these Error messages can be viewed by clicking on the  button. Errors can be emailed to support by clicking on the

Error Details

Check for Updates

SyncMyCal automatically checks for an updated version and prompts when new update is avaliable. Latest updates can also be checked for SyncMyCal by clicking on the 'Check for Updates' button in the Settings window. SyncMyCal would check for the latest version, and prompt you if your installed version is latest or not.

Check for Updates:
Latest Version

In case your version is not the latest one, you can download the latest version also by accepting to download the latest version in the Warning Alert.

Check for Updates:
Download Latest Version

1. Please Open Outlook

2. Click on File>>Help

3. In the new window which opens, please view the information under About Microsoft Outlook If the Version is something like (14.0.X.X) then it’s Outlook 2010 (32/64 bit). Please refer the screen shot below

4. If you can’t find File>>Help, then Open Outlook and click on Help from Top Menu, and view the information under About Microsoft Outlook