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Help

Purpose
Help Conventions
Installing SyncMyCal
  System Requirements
Setting up Calendars and Events on Google
  Creating New Calendars on Google
  Creating New Events on Google
Settings
  Sync Operation
       Add Operation
       Edit Operation
       Delete Operation
       Changing the Order of Operation Execution
       What is Publish Private Events Information and Publish Free/Busy Information?
       What is Get my Google Calendar™ calendaring service feature?
             How do I share my Google Calendar™ calendaring service with specific users?
             How do I share my Google Calendar™ calendaring service with everybody?
             How do I add a friend's Google Calendar™ calendaring service to my calendar list
on the web?
             How do I add a public calendar to my Google Calendar™ calendaring service list
on the web?
             How do I give access on my shared calendar that's accessible by others on the
web?
      What do existing users need to do?
      Why we have made this change?
      What is Category Sync feature?
      What is Contacts Sync feature?
             Add Contact Sync Step
             Edit Contact Sync Step
             Contact Sync Steps
             Upload Contacts Sync Step
             Download Contact Sync Step
             Outlook Precedence
             Google Precedence
      What is 'Color labeling for events' feature?
      What is Unregister feature for SyncMyCal Pro?
      How to determine if my OS is 32 bit or 64 bit?
      How can I check which version of outlook I am using?
      What is SyncMyCal agent?
             What is Enable/Disable SyncMyCal agent?
             Advantages of SyncMyCal agent
  Advanced Settings
       Auto Sync
       Proxy settings
       Advanced Filters
       Logging
Scenarios
  Definition and Functionality of various Scenarios
  Download Only
  Upload Only
  Synchronize (Google Precedence)
  Synchronize (Outlook Precedence)
Synchronization
  Performing Synchronization
  Errors while Synchronization
Check for Updates
 
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Purpose

 

SyncMyCal - Microsoft Outlook® Google Calendar™ calendaring service Synchronization ToolThe Purpose of this Help is to assist SyncMyCal users while they are working on SyncMyCal.

SyncMyCal plug-in is a software tool which helps you synchronize your Outlook® Calendar and Google Calendar™ calendaring service. This means that you may not only export your meeting details from Microsoft Outlook® to Google Calendar™ calendaring service but may also download event information from Google Calendar™ calendaring service to your desktop calendar. If you are traveling and do not have access to your company’s Microsoft® Exchange server, SyncMyCal plug-in provides you an easy alternative to access and share your calendars. Besides, all this can be done just with zero click!

Help Conventions

  The Help for SyncMyCal uses the following conventions
 
SyncMyCal Icons
   
 

Denotes SyncMyCal Logo.

Denotes SyncMyCal "Synchronization".

Denotes SyncMyCal "Settings".

Denotes SyncMyCal "Home Page".
Denotes Buy Now for SyncMyCal.
Denotes Register Now for SyncMyCal.
Denotes SyncMyCal "Help".
Denotes SyncMyCal "Last Auto sync log".
Denotes SyncMyCal "Sync Operation Settings ".
Denotes SyncMyCal "Advanced Settings ".
Denotes SyncMyCal "About us".
   

Notes available with this icon indicate important information, which require your attention.

 

Installing SyncMyCal

 

SyncMyCal is really easy to install and use. An Installation wizard guides you through the various steps required for installing SyncMyCal on your machine.

   
   
 
  1. Please click on the SyncMyCal setup icon , to start the SyncMyCal installation wizard.



  2. A new Install shield wizard screen would open up, in which the pre requisites which are not installed on your machine, would be listed. Click on the OK button. {.NET 2.0 framework runtime is a necessary requirement for the program to run, and would not be listed in the  Pre requisites screen.}



  3. The wizard would check for .NET 2.0 framework runtime on your machine, and if it is not installed, automatically start downloading .NET framework 2.0 runtime,




  4. after which you would be displayed a prompt for installing .NET 2.0 framework runtime on your machine. Please click on the Run button.
    After clicking on the Run button, the installer might just take some time.




  5. Once the wizard installs .NET framework 2.0 runtime on your machine, it would install Visual Studio® tools for Office Second Edition runtime on your machine.


  6. Once the wizard has installed all the Pre requisites and necessary components on your machine, it would start with SyncMyCal installation on your machine.
     

  7. Please accept the licensing terms and conditions and then click on the Next button


  8. Mention the desired values and then click on the Next button.


  9. Mention the desired values and then click on the Next button.



  10. Click on the Install button.


  11. SyncMyCal would be installed on your machine, after which, the successful installation screen of the wizard would be displayed. Please click on the Finish button, to close the installation wizard.





 

During the installation, you can move across the various steps of the wizard, by using the Back and Next buttons. To cancel the installation wizard, click on the Cancel button.

 
  The system requirements for using SyncMyCal are as follows:
   
 

Outlook® 2007

Operating System: Windows® 2000 Service Pack 3; Windows® Server 2003; Windows® XP;   Windows Vista™

Microsoft Outlook Version supported: Microsoft Outlook® 2007

Others:

  • .NET Framework Runtime 2.0 (Click here to download)
  • Office 2007 Primary Interop Assemblies (PIA) for Microsoft Outlook® 2007
    (Click here to download)
  • Microsoft Visual C++® 2005 SP1 Redistributable Package (x86) (Click here to download)
  • Microsoft Visual Studio® SE Tools Runtime for the Microsoft® Office System (VSTO SE) (Click here to download)
  • Update for Microsoft Visual Studio® SE Tools Runtime for the Microsoft® Office System (VSTO SE (build 8.0.50272.891) (x86)) (Click here to download)
  • Update for Microsoft Visual Studio® SE Tools Runtime for the Microsoft® Office System (VSTO SE)   (Windows Vista) (Click here to download)

    Outlook® 2003 Professional

    Operating System: Windows® 2000 Service Pack 3; Windows® Server 2003;Windows® XP; Windows Vista™  

    Microsoft Outlook Version supported: Microsoft Outlook® 2003 Professional Edition

    Others:

    • .NET Framework Runtime 2.0 (Click here to download)
    • Office 2003 Primary Interop Assemblies (PIA) for Microsoft Outlook® 2003
      (Click here to download)
    • Microsoft Visual C++® 2005 SP1 Redistributable Package (x86) (Click here to download)
    • Microsoft Visual Studio® SE Tools Runtime for the Microsoft® Office System (VSTO SE) (Click here to download)
    • Update for Microsoft Visual Studio® SE Tools Runtime for the Microsoft® Office System (VSTO SE (build 8.0.50272.891) (x86)) (Click here to download)
    • Update for Microsoft Visual Studio® SE Tools Runtime for the Microsoft® Office System (VSTO SE)   (Windows Vista) (Click here to download)

    Outlook® 2003

    Operating System: Windows® 2000 Service Pack 3; Windows® Server 2003;Windows® XP; Windows Vista™  

    Microsoft Outlook Version supported: Microsoft Outlook® 2003 Edition

    Others:

    • .NET Framework Runtime 2.0 (Click here to download)
    • Office 2003 Primary Interop Assemblies (PIA) for Microsoft Outlook® 2003 (Click here to download)
    • Microsoft Visual C++® 2005 SP1 Redistributable Package (x86)  (Click here to download)

    Outlook® 2002

    Operating System: Windows® 2000 Service Pack 3; Windows® Server 2003;Windows® XP; Windows Vista™  

    Microsoft Outlook Version supported: Microsoft Outlook® 2002 Edition

    Others:

    • .NET Framework Runtime 2.0 (Click here to download)
    • Office 2002 Primary Interop Assemblies (PIA) for Microsoft Outlook® 2002 (Click here to download)
    • Microsoft Visual C++® 2005 SP1 Redistributable Package (x86)  (Click here to download)

       
     

    Setting up Calendars and Events on Google Calendar calendaring service

       
      Steps to create a new calendar on Google Calendar calendaring service.

    1. Go to "Settings" > "Calendars" > "Create new calendar." (Alternatively, under "Calendars" in the left column, click on the "+" button next to "My Calendars".)


    Creating new Calendars on Google Calendar calendaring service

    1. Enter the required information.
    1. Click on "Create Calendar."
    All of the calendars you create will be listed under "My Calendars" on the left side of your page. For each of the calendars, you can add, delete, and edit events any time you like.
     
       
     
    • Click and type to create an event.


    Creating new events on Google Calendar calendaring service

    Click on the day where you'd like to create a new event. If the event spans over an hour, click and drag. Type the title and event time for your new event in the box. Finally, click "Create Event" to publish the event to your calendar immediately, or click "edit event details" to add additional information.

    • Create an event using the "Create Event" link.
      Just click on "Create Event" in the left column of your calendar. This will bring you to a page where you can enter as much information as you'd like about your event. On this page, you can also add guests, change a reminder setting, and publish your event to other users. Once you've entered the appropriate information and selected the desired settings, make sure to click "Save."
    • Create an event from the "Calendars" menu.
      Under "Calendars" in the left column, click on the down-arrow button next to the appropriate calendar. Then, select "Create event on this calendar."

    • Create an event using the "Quick Add" feature. Click on "Quick Add" or type the letter "Q," then enter your info--[Dinner in North Beach 8PM Friday], for instance.

    • Create an event via SMS.
      Simply send a text message containing your event's details to the short code "GVENT (48368)." For example, if you send a message with something like "Shopping with Sarah at Monterey Market 5pm Saturday," Google Calendar™ calendaring service can figure out what you mean and pop the new event into your calendar.

     

     

    Settings

    Sync Operation
       
      Sync operation settings allow you to configure operations in SyncMyCal. An operation basically refers to a configuration, in which the calendars and the mode of synchronization is specified.
       
     

    An operation defines a mapping between a single Google Calendar™ calendaring service and a single Outlook® Calendar.

     
     
    Add Operation allows you to add a new operation. Four different types of operations can be added:
     
    Download only operation
       
     

    A “Download only” type operation can be added using the following steps:

    1. Click on the  button in SyncMyCal’s Toolbar.


    2. In the new window which opens, click on the  button.



    3. Choose the Operation as “Download only”.



    4. Check the “Is Active?” check box, to make the operation Active.


    5. Use settings under Category sync to configure Category based synchronization.
      Click here for more information on this feature


    6. Check the "Do not copy reminder information" to prevent any reminders.



    7. Configure the Synchronization window by specifying the Previous Days and Next Days value in the “Choose Events from the Previous to Next days” field. The date range is the user defined range which decides the synchronization boundary of dates to which Synchronization would be done.

    8. Synchronization Window

    9. Select the Outlook® Calendar.



    10. Specify your Google account's username and password and click on the button. Your Google Calendars calendaring service dropdown would be populated with the list of your calendar™. Please select your calendar from this dropdown.


    11. Click on the  button.
     
    Upload Only Operation
       
     

    An “Upload only” type operation can be added using the following steps:

    1. Click on the  button in SyncMyCal’s Toolbar.



    2. In the new window which opens, click on the  button.



    3. Choose the operation as “Upload only”.



    4. Check the “Is Active?” check box, to make the operation Active.


    5. Use settings under Category sync to configure Category based synchronization.
      Click here for more information on this feature


    6. Check the "Do not copy reminder information" to prevent any reminders.



    7. Check the “Publish Private events?” check box, to publish/send Private events to the Google Calendar™ calendaring service.



    8. Configure the Synchronization window by specifying the Previous Days and Next Days value in the “Choose Events from the Previous to Next days” field. The date range is the user defined range which decides the synchronization boundary of dates to which Synchronization would be done.




    9. Synchronization Window

    10. Select the Outlook® Calendar.



    11. Specify your Google account's username and password and click on the button. Your Google Calendar™ calendaring service dropdown would be populated with the list of your calendars. Please select your calendar from this dropdown.Specify the Google Calendar™ calendaring service Account’s Username and Password.

    12. Click on the  button.
     

    A “Synchronize with Google Precedence” type operation can be added using the following steps:

    1. Click on the  button in SyncMyCal’s Toolbar.


    2. In the new window, which opens, click on the  button.


    3. Choose the operation as “Synchronize (Google Precedence)”.



    4. Check the “Is Active?” check box, to make the operation Active.



    5. Check the "Do not copy reminder information" to prevent any reminders.



    6. Check the “Publish Private events?” check box, to publish/send Private events to the Google Calendar™ calendaring service.

    7. Configure the Synchronization window by specifying the Previous Days and Next Days value in the “Choose Events from the Previous to Next days” field. The date range is the user defined range which decides the synchronization boundary of dates to which Synchronization would be done.


    Synchronization Window

    1. Select the Outlook® Calendar.

    2. Specify your Google account's username and password and click on the button. Your Google Calendar™ calendaring service dropdown would be populated with the list of your calendars. Please select your calendar from this dropdown.Specify the Google Calendar™ calendaring service Account’s Username and Password.

    3. Click on the  button.
     
       
     

    A “Synchronize with Outlook Precedence” type operation can be added using the following steps:

    1. Click on the  button in SyncMyCal’s Toolbar.



    2. In the new window which opens, click on the  button.



    3. Choose the operation as “Synchronize (Outlook Precedence)”.



    4. Check the “Is Active?” check box, to make the operation Active.



    5. Check the "Do not copy reminder information" to prevent any reminders.



    6. Check the “Publish Private events?” check box, to publish/send Private events to the Google Calendar™ calendaring service.



    7. Configure the Synchronization window by specifying the Previous Days and Next Days value in the “Choose Events from the Previous to Next days” field. The date range is the user defined range which decides the synchronization boundary of dates to which Synchronization would be done.

    8. Synchronization Window

    9. Select the Outlook® Calendar.



    10. Specify your Google account's username and password and click on the button. Your Google Calendar™ calendaring service dropdown would be populated with the list of your Google Calendar™ calendaring service. Please select your calendar from this dropdown.Specify the Google Calendar™ calendaring service Account’s Username and Password.

    11. Click on the  button.
     
    Edit Operation
     
    Edit operation allows you to edit the configured operations.
       
      To Edit an Operation:
     
    1. Click on the operation to select it, and then click on the  button.
      Alternately, you can double click on an operation to open the Edit window.

    2. Make the necessary changes.

    3. Click on the  button.
     
    Delete Operation
     
    Delete operation allows you to delete the configured operations.
     
      To Delete an Operation:

     
    1. Click on the operation, to select it.

    2. Click on the  button.

    3. In the Warning alert which appears, click on the button.
     
    Changing the order of operation execution
     
    Changing the order of operation execution allows you to change the order in which the configured operations are executed.
       
      To change the order of operation execution:

     
    1. Click on the operation, to select it.

    2. Now, click on the  or  buttons, to change the order of the operation.
       
       
    What is Publish private events information and Publish Free/Busy information?
     


    Publish private events informaton
    feature lets you choose between publishing/not publishing your Outlook® calendar private events information to the Google Calendar™ calendaring service. When checked, all the Outlook® calendar private events information gets published to the Google Calendar™ calendaring service, otherwise, private events are published with "BUSY" tag.

    Publish Free/Busy Information feature lets you choose between publishing your Outlook® Calendar events complete information/publishing only FREE/BUSY Information to the Google Calendar™ calendaring service. When checked, all the Outlook® calendar events get published with FREE/BUSY Information in the Google Calendar™ calendaring service, otherwise, complete information of all the Outlook® calendar events gets published to the Google Calendar™ calendaring service.

       
     

    Publish private events  information?

    Publish only Free/Busy information ?

    Description/Behavior
    for this settings

    Private events information publishing is not activated; hence all the private events would have a BUSY written with them when they are sent to Google.

    * Its only the Private event's information which is not going to the Google Calendar™ calendaring service, the Private Event would be exported in any case and would appear in the Google Calendar™ calendaring service with a BUSY tag.

    Publish only Free/Busy information is not activated, hence all the non-private events which are being exported to Google Calendar™ calendaring service would have their actual information with them.

    EFFECTIVELY, all the non-private events would have their complete information sent to Google Calendar™ calendaring service and all the private events would have a BUSY tag sent to Google calendars during synchronization.

    Private events information publishing is not activated; hence all the private events would have a BUSY written with them when they are sent to Google Calendar™ calendaring service.

    * Its only the Private event's information which is not going to the Google Calendar™ calendaring service, the private event would be exported in any case and would appear in the Google Calendar™ calendaring service with a BUSY tag.

    Publish only Free/Busy information is activated, hence all the events which are being exported to Google would have FREE/BUSY with them.

    * If an event is marked as Free, then it would have FREE with it, otherwise it would have BUSY with it, when it is sent to Google Calendar™ calendaring service.

    EFFECTIVELY, all the non private events would have FREE/BUSY sent to Google and all the private events would have a BUSY sent to Google Calendar™ calendaring service during synchronization.

    Private events information publishing is activated; hence all the private events would have their actual information with them when they are sent to Google Calendar™ calendaring service.

    Publish only Free/Busy information is not activated, hence all the events which are being exported to Google Calendar calendaring service would have their actual information with them.

    EFFECTIVELY, all the non private and private events would have their actual information sent to Google Calendar™ calendaring service during synchronization.

    Private events information publishing is activated; hence all the private events would have their actual information with them when they are sent to Google Calendar™ calendaring service.

    * Please note that even if the Private event information publishing feature is activated, Publish Free/Busy information feature would send only Free/Busy for the private event to Google Calendar™ calendaring service during synchronization.

    Publish only Free/Busy information is activated, hence all the events which are being exported to Google would have FREE/BUSY with them.

    * If an event is marked as free, then it would have FREE with it, otherwise it would have BUSY with it, when it is sent to Google Calendar™ calendaring service.

    EFFECTIVELY, all the non private events and private events would have FREE/BUSY sent to Google Calendar™ calendaring service during synchronization.

       
    What is Get my Google Calendar™ calendaring service feature?
      Get my Google calendar feature lets you have a list of all your Google Calendar™ calendaring service calendars, right in your Settings window. All you need to do is just mention your Google account’s username and password and SyncMyCal would get you all your shared as well as your own calendars right in the Settings window.
       
      For all the existing SyncMyCal users, an important thing to be followed is to edit all the configured “Download operations” and give your Google account’s user name and password for that operation setting. Although upgrading from SyncMyCal’s previous version to SyncMyCal 1.5 would keep all the existing settings, yet this change has to be followed since now, each operation would require your username and password for being successfully executed. Also, the Google Calendar description field which was present earlier has been removed and now, the Google Calendar™ calendaring service name would only appear as the description. For all the earlier configured operations, the calendar's description will remain what had been described earlier, but for any new operations, the Google Calendar™ calendaring service description will refer to the Calendar name.
       
     

    * Download operation did not require your Google account's username and password earlier. Since now, all the operations would require your Google username and password, hence, you are requested to edit all the previously configured Download operations and enter your Google username and password with them.
    Users who used some other Google Calendar™ calendaring service user’s shared calendar to download events would now also have to choose the Google Calendar™ calendaring service from the Google Calendar™ calendaring service dropdown and then proceed with the Download operation.

       
      SyncMyCal users who were using the Download operation earlier from some other user’s Google Calendar™ calendaring service would now have to ask the actual owner of the Google Calendar™ calendaring service to share their calendar with them. The SyncMyCal users can then go to their Google account and add the shared calendar in their Calendar accounts. They would then have to go to the SyncMyCal Settings and then edit the Download operation. They can then enter the Google account’s username and password, click on the Get my calendars button and then add that shared calendar in the Google Calendar™ calendaring service field. The operation can then be saved and synchronization can be performed.
     
    How do I share my Google Calendar™ calendaring service with specific users?
       
     

    To share your Google Calendar™ calendaring service with specific users, please follow the under mentioned steps:

    1. Login to your Google account and go to your Google Calendar™ calendaring service interface.

    2. Under "Calendars" in the left column, click on the down-arrow button next to the appropriate calendar, then select "Share this calendar." (Alternatively, click on "Manage Calendars" under "Calendars" in the left column, then click the appropriate "Share this calendar" link)

    3. Enter the email address of the user with whom you want to share your calendar.
    From the drop-down menu, select the desired level of permission, then click "Add."
    Note: Once you click "Add," the person you selected to share the calendar with will receive an email invitation to view your calendar.

    If you're having trouble sharing your calendar, please keep in mind that un-sharing and then re-sharing the calendar often resolves the problem.
     
    How do I share my Google Calendar™ calendaring service with everybody?
       
     

    To share your Google Calendar™ calendaring service with everybody, please follow the under mentioned steps:

    1. Login to your Google account and go to your Google Calendar™ calendaring service interface.

    2. Under "Calendars" in the left column, click on the down-arrow button next to the appropriate calendar, then select "Share this calendar." (Alternatively, click on "Manage Calendars" under "Calendars" in the left column, then click the appropriate "Share this calendar" link)

    3. Select either "Share all information on this calendar with everyone" or "Share only my free / busy information (hide details)" in the "Share with everyone" section.
     
    How do I add a friend's shared Google Calendar™ calendaring service to my calendar list on the web?
       
      To add a friend's Google Calendar™ calendaring service, please follow the under mentioned steps:
    1. Login to your Google account and go to your Google Calendar™ calendaring service interface.

    2. Under "Calendars" in the left column, click on the "+" button next to "Other Calendars."

    3. Go to the "Friend's Calendars" tab.
    Enter the appropriate email address in the field provided, then click on "Add."
    If your friend has opted to share his or her calendar publicly, it will then appear under "Other Calendars" under "Calendars" in the left column. If not, a message requesting access to your friend's calendar will appear below. Feel free to add a note to the request and then click on "Send
     
    How do I add a public calendar to my Google Calendar™ calendaring service list on the web?
       
     

    To add a public calendar to your list, just follow the under mentioned steps:

    1. Login to your Google account and navigate to your calendar interface.

    2. Under "Calendars" in the left column, click on the "+" button next to "Other Calendars."

    3. Verify that the "Search Public Calendars" tab is selected.

    4. Enter specific, descriptive keywords in the search box, then click on "Search." If you're looking for the calendar of a group in a specific location, make sure to include the name of a city.

    5. Once you've found the calendar, click on The calendar will then appear under "Other Calendars" in on the left side of the page.
    You can also locate public calendars by entering a keyword, URL, or email address into the search box at the bottom of the "Calendars" list on the left side of the page.

    Finally, if you know the address of a calendar you'd like to add in iCal or XML format, you can type it into the field provided on the "Public Calendar Address" tab, and click on
     
    How do I give access on my shared calendar that's accessible by others on the web?
       
      To change the access permission on your calendar that's available to others, you can click on the down-arrow in the left column next to the appropriate calendar, then select "Share this calendar."

    Google Calendar™ calendaring service offers the following three options for sharing your calendar: 

    • Share all information on this calendar with everyone By selecting this option, your calendar--along with all of its public events--will appear in the search results of Google Calendar™ calendaring service. Additionally, others will be able to view the calendar and its public events at the calendar's address, or by adding the calendar to their "Calendars" list.
    • Share only my free / busy information (hide details)
      If you choose this option, your calendar information will not appear in the search results of any Google Calendar™ calendaring service search. Additionally, only the free/busy information will be visible to those who access your calendar at its address or by adding it to their "Calendars" list.
    • Do not share with everyone
      This option offers the most privacy. If you select "Do not share with everyone," your calendar will not appear in the search results of any Google Calendar™ calendaring service search and no information will be accessible via the calendar's address. The calendar will remain private to everyone except the people that you add to your "Share with specific people" list.
     
    What do existing users need to do?
       
      After updating to version 1.5, you will need to go to Settings, open all "Download" operations and specify the Google user id and passwords.

    If the Google Calendar™ calendaring service in the "Download" operation belongs to another user, you will need to ask them to explicitly share the calendar with you (sharing Google Calendar™ calendaring service) - once they share the calendar with you, it will appear in the list of your calendars.

    If the Google Calendar™ calendaring service in the "Download" operation is a public calendar, you will need to first add the public calendar to your list of Google Calendar™ calendaring service (adding a public calendar).

     
    Why we have made this change?
       
     
    • Selective access - now users can selectively share their calendars with others, by using the Google Calendar™ calendaring service security model. You can choose which users will have read-only, read-write, or free busy access to your Google Calendar™ calendaring  service and SyncMyCal can use these settings.
    • Additional security - In order to provide other users access to your calendar, you no longer need to provide them your calendar private URL.
    • Ease of use - do not need to copy / paste Google Calendar™ calendaring service private URLs.
       
     
    What is Category Sync feature?

      Category Sync filters out the Outlook appointments in terms of category. It lets you sync the selective events from Outlook calendar to Google calendar. For e.g. if you have categorized Work event and personal event in your Outlook calendar and you want to sync only personal events to your Google calendar then you may categorize the event with the category (e.g. Work) and selectively synchronize the Outlook calendar to Google calendar.

    One Category maps to one Google calendar (Google calendar does not support categories) .You may map more than one category in Outlook to one Google calendar as well.

    Hence using category sync feature you may selectively sync the events from Outlook calendar to Google calendar within the date range selected.



    Include /Exclude Category feature:
      Include/ excludecategory feature has been added to make Category Sync more flexible. With this feature you can either include or exclude the category for an operation so that all the events that are assigned this category can either be included or excluded.

    Include Category:
      When you choose toinclude category then it means that the all the event that is categorized with the selected category would get synced. For e.g. if you have chosen to include the ‘Business’ category with the ‘Upload’ operation then all the events with the ‘Business’ category would get published. The event with any other category say ‘personal’ category’ would not get published.

    Exclude Category:
     
    When you choose Exclude option then it means that all the events that are categorized with the selected category would not get synced and hence excluded from the sync. For e.g. if you have a shared Google calendar with your wife and you do not want to sync your business events to your shared Google calendar then you may categorize all the business event with the ‘Business’ category and Exclude ‘Business’ category in the setting. Now with this setting all the events would sync except the event that belongs to ‘Business’ category.


    Category Sync with Upload Operation: View Details
    Category Sync with Download Operation: View Details
    Category Sync with Outlook Precedence: View Details
    Category Sync with Google Precedence: View Details
       
    Category Sync Scenario:
     
    If you have one Outlook calendar and two Google calendar say Personal and Business Google calendar and you need to sync the personal events from Outlook to Personal Google calendar and Business event to Business Google calendar. For these setting, category comes into play.You can easily set this with the help of Category Sync.

    You need to create two operations to sync the events from outlook events to Google calendar selectively.

    You can assign all business events a ‘Business’ category and all personal event a ‘Personal’ category.
    You may create may different settings with category sync to set different sync settings:

    Case 1: When the include option is selected and no category option is checked


    With this setting all the events that are not assigned any category would get synced as ‘Outlook with No Categories is checked’. Please see that the ‘Tag Category’ field is blank so all the events that gets synced from Google calendar to Outlook calendar would not have any category.

    If you check the check box for ‘Use Category’ and you do not select any category as


    Then you would get the error message as if you have checked the check to use Category Sync feature then you need to select the categories. The error message would be as


    Case 2:

    When the include option is selected, ‘Personal’ category is included and ‘Outlook item with No Categories’ option is unchecked as.


    With this setting when one or more categories are selected and ‘Outlook item with No Categories’ is not selected then all the events with the ‘Personal’ category would get synced. Please note that with this setting, you cannot tag with any other category except ‘Personal’ as you have included this category.

    You need to be careful when you change the category for the Sync setting So for e.g. you have synchronized some events with category 'Business' from Outlook calendar to Google calendar and now if you change the category to 'Personal' in the 'Sync setting ' then all the events in Google calendar with 'Business' category would get deleted from Google calendar as the category for the Sync setting is changed and one categories map to one Google calendar.
    Case 3:

    When the include option is selected, Personal category is included, and  ‘Outlook categories with No categories’ is checked.


    With this setting all the events that belongs to either the category ‘Personal’ or ‘no category’ event would get synced and all the event that gets synchronized from Google calendar to Outlook calendar. The events that get synchronized from Google calendar to Outlook calendar would be tagged with ‘Personal’ category in Outlook calendar.

    If you select any other category other than 'Personal' say you have selected 'Business' category for tagging then this causes error


    as you need to have at least one category for tagging that is selected for 'Include Category' . You may tag with the categories which is not selected for 'Include Category' however you need to have at least one category among those which is selected for 'Include Category.

    Case 4:

    When the ‘exclude’ option is selected and ‘Outlook item with No categories’ check box is checked.


    With this setting, all the event would sync except the event that do not have any category assigned as with Exclude option ‘Outlook with No categories’ is selected. All the event that sync from Google calendar would get synced to Outlook calendar would be tagged with ‘Personal’ category.

    If you have not selected to exclude any category from the list and you tag the event with say



    'Personal' category then it causes error as you need to exclude at least one category for synchronization.


    Case 5:

    When the ‘exclude’ option is selected, ‘Outlook items with No Categories’ is unchecked and ‘ ‘Personal’ category is selected from the category list.


    With this setting, all the events with the ‘Personal’ category would get excluded and hence would not get synced. Tag event field can be blank or it can have any other category except ‘Personal’ as it is excluded.

    Case 6:

    When the ‘exclude’ option is selected, ‘Outlook items with No categories’ and ‘Personal’ category is selected from the list as


    Now with this setting all the Outlook items that has ‘Personal’ categories or ‘No Category’ event would not get synced. All the events from Google calendar that synchronize to Outlook calendar would be tagged with any other category except ‘Personal’. With this setting all the events in Outlook calendar with the ‘Personal’ category would get synced to Personal Google calendar.

    If you leave the tag category field blank then it would take  it as ‘Outlook item with No Categories’ is tagged and hence it would cause error as


    So, the category that should be tagged should be different from as defined in Synchronization Categories.

    Hence with Category Sync, you can easily synchronize one Outlook calendar with two Google calendar without any duplication of the event. You may use Google calendar to sync multiple Google calendar with one Outlook calendar.

     
       
    What is Contacts Sync feature?
       
      Contacts Sync feature enables you to synchronize the contacts from Outlook to Google and vice versa.

    SyncMyCal Contacts sync feature supports most of the Google Contact fields. You may add/ edit and delete the contacts from Outlook contacts to Google contacts and vice versa. This feature also comes with Automatic Synchronization.


    With the contact sync feature, you can have all your contacts list in a single list. This eases out managing your contacts list.

    Note: This feature is only available with the Pro version of SyncMyCal.
       
       
       
       
      If you need to sync your contacts from Outlook to Google or vice versa then you need to create the contact sync step as follows:
      How to Add Contact Sync Step:
       
      Please go to SyncMyCal >> Setting >> Sync Operation >> click ‘Add’, choose ‘Contact Sync’ from the drop down.
     
       
      This opens ‘Add Contact Sync Step’ window:
       
     
       
      On this window, you need to choose the contact sync operation, Outlook contact folder and Google account details.
       
      All the Contact Sync that you create would be displayed in the list on Setting >> Sync Operation as displayed below:
       
     
       
       
       
      You can edit the contact sync step that you have already created. Go to SyncMyCal >> Setting >> Sync Operation >> choose the contact sync step that you need to edit and click ‘Edit’. This opens ‘Edit Contact Sync Step’ window. Now you can edit the contact sync step that you have already created.
       
     
       
       
       
      You can select any of the four operations from the list.
       
     
       
       
       
      This is a one-way sync step. It lets you upload the contacts from Outlook to Google.
       
       
      This is a one-way sync step. It downloads the contacts from Google to Outlook
       
       
      This is a two-way contact sync step. You can sync the contacts from Outlook to Google and from Google to Outlook as well.

    When the same contact is edited in both Outlook and Google then changes done in Outlook would have precedence over the changes done in Google.
       
       
      This is again a two-way sync step. You can sync the contacts from Outlook to Google and from Google to Outlook as well.

    When the same contact is edited in both Outlook and Google then changes done in Google would have precedence over the changes done in Outlook.
     
       
    What is 'Color labeling for events' feature?
       
     

    Color labeling for events is a feature by which events in Outlook, which are synchronized from Google can be colored. Many a times, users typically use a single Outlook calendar with 2 or more Google calendars and this feature allows events from different Google calendars to be differentiated on the basis of color of labels present in Outlook.

    All you have to do is define the color with which you want the events in Outlook to be marked, while defining the operation in SyncMyCal settings and then synchronize. This feature is available in Outlook 2002/XP, Outlook 2003 and Outlook 2003 Professional versions for SyncMyCal.

       
     
     
       
    What is Unregister feature for SyncMyCal Pro?
     

    SyncMyCal Lite is the trial version of SyncMyCal and has to be registered with license key and certain other registration details (these are sent to the user following SyncMyCal Pro license purchase), to upgrade to the fully loaded, feature rich paid SyncMyCal Pro version.

    SyncMyCal Lite version can be registered and upgraded to the SyncMyCal Pro version by going to SyncMyCal >> Register link. Upon registering and upgrading to SyncMyCal Pro version, the Register link present in the SyncMyCal Menu would convert to "Unregister". If a user needs to remove SyncMyCal Pro from his or her machine due to formatting requirements of the machine, or for any other reason, he/she should click on the Unregister link. This would convert SyncMyCal Pro to the SyncMyCal Lite (trial) version. At any later stage, when the user wishes to convert back to the Pro version, he/she can register the product using the same licensing information, which is sent from the Sales Team of SyncMyCal following his/her SyncMyCal license purchase.

       
     
    How to determine if my OS is 32 bit or 64 bit?
     
    Please note that normal operating systems are 32 bit OS. 64 bit OS are specifically indicated in the windows where information about 32 bit or 64 bit OS is being looked
    1. Please go to Start>>Computer/My Computer.
       
     
    2. Right click on Computer/My Computer and then click on “Properties”.
    3. In the new window which opens, please view the information under “System” for Windows Vista OS and under “General tab” for other Windows OS.
     
       
      Alternatively,
    1. Go to Start>>Run, and then type, ‘dxdiag’. Click on the OK button.
    2. If a Windows dialog box is displayed asking if you want to verify your drivers, you can safely click NO and continue.
    3. In the new window which appears, please view the “Operating system” line.
       
     
       
     

    * If you are getting information like “Microsoft ………..for Itanium based systems, then those systems also refer to 64 bit editions of OS.

       
     
    What is SyncMyCal agent?
     


    SyncMyCal agent allows you to run SyncMyCal and synchronize your Outlook and Google calendars without the Outlook toolbar interface. Upon installation, SyncMyCal would now appear as usual, in Outlook as an addin. The agent can be invoked from Start>>All Programs>>SyncMyCal>>Launch SyncMyCal agent.

       
     


    SyncMyCal Agent in Windows Startup
       
     

    Once invoked, the agent appears in system tray of windows, as shown:

       
     


    SyncMyCal Agent in System tray
       
     

    Right clicking on the SyncMyCal agent shows the various options and menu items available for SyncMyCal and the respective settings can be used by clicking on the respective link.

       
     


    SyncMyCal Agent in Menu Options
     
     


    SyncMyCal agent can be enabled from the system tray’s menu options.

       
     


    SyncMyCal Agent in Menu Options
       
     

    Once enabled, SyncMyCal agent would launch at startup of your machine and perform the intended operations.
    Disabling SyncMyCal would not start SyncMyCal at startup.

     
     
    • Have your Outlook and Google calendars synchronized without having to open Outlook.
    • Gives you the flexibility to operate SyncMyCal without the toolbar interface. The dual interface lets you synchronize from Outlook as an add-in as well as from the system tray.
     
    Advanced Settings
       
      Advanced settings allow you to configure Auto sync and Proxy authentication settings for SyncMyCal.
       
     

    To activate Auto sync through scheduler for SyncMyCal

    1. Click on the link in the SyncMyCal toolbar.

    2. Check the “Enable Auto sync” check box.

    3. Choose the duration when SyncMyCal should automatically synchronize.

    4. Click on the button.
     
     

    To configure Proxy authentication for SyncMyCal

    1. Click on the link in the SyncMyCal toolbar.

    2. Click on the Connection link in the Left hand Navigation pane.

    3. Click on “Use the following Proxy” Radio button.

    4. Enter the required fields and then click on the button.
     
     


    Advanced filters are designer to change the way SyncMyCal queries Outlook events. This is an advanced feature and you are requested not to check it until you have been asked to do so by a SyncMyCal Support representative.

     
       
     


    Verbose logging enables SyncMyCal to create logs for the various actions it commits while it is in operation. The logs are created in the Application Data folder in My Documents and Settings of your machine. This is an advanced feature and you are requested not to check it until you have been asked to do so by a SyncMyCal Support representative.

     

    Scenarios

      A Scenario refers to an operation and briefly outlines its functionality. There are four different scenarios in SyncMyCal.
       
       
    Download Only

     
    • In this scenario, all new events defined in the Google Calendar™ calendaring service are downloaded into the Outlook® calendar (to which it is mapped).
    • In case the new events have been created in Outlook® calendar, they will remain in Outlook® calendar after synchronization. No Change would be observed in the Google Calendar™ calendaring service.
    • All the changes/updates in the Google Calendar™ calendaring service are reflected in the Outlook® calendar, after synchronization.
    • In case, changes/updates of event takes place in Outlook® calendar and no event change/update is there in Google Calendar™ calendaring service, no update would be observed in the Google Calendar™ calendaring service after the synchronization operation.
    • In case of deletion of events existing in Google Calendar™ calendaring service, synchronization would result in deletion of the same events existing in the Outlook® calendar after synchronization.

    • In case of deletion of events existing in Outlook® calendar, synchronization would result in creation of the same event in Outlook® calendar after synchronization.
     
    Upload Only

     
    • In this scenario, all new events defined in the Outlook® calendar are downloaded into the Google Calendar™ calendaring service (to which it is mapped).
    • In case, the new events have been created in Google Calendar™ calendaring service, they will remain in Google Calendar™ calendaring service after synchronization. No change would be observed in the Outlook® calendar.
    • All the changes/updates in the Outlook® calendar are reflected in the Google Calendar™ calendaring service, after synchronization.
    • In case, Changes/Updates of Event takes place in Google Calendar™ calendaring service and No Event change/update is there in Outlook® calendar, no update would be observed in the Outlook® calendar, after the Synchronization operation.
    • In case of deletion of events existing in Outlook® calendar, Synchronization would result in deletion of the same events existing in the Google Calendar™ calendaring service, after synchronization.

    • In case of deletion of events existing in Google Calendar™ calendaring service, Synchronization would result in creation of the same event in Google Calendar™ calendaring service after synchronization.
     
    Synchronize (Google Precedence)

     
    • In this scenario, all new events defined in Google and Outlook® calendars would be published in both calendars.
    • In case an event is changed in Outlook® calendar only, the Outlook® calendar event would overwrite the Google Calendar™ calendaring service event.
    • In case an event is changed in Google Calendar™ calendaring service only, the Google Calendar™ calendaring service event would overwrite the Outlook® calendar event.
    • If an event is updated on both calendars, then Google Calendar™ calendaring service changed event will overwrite the Outlook® calendar’s changed event.

    • In case an event is deleted in the Google calendar, then after synchronization, the event would be deleted from the Outlook calendar as well.

    • In case an event is deleted in the Outlook calendar, then after synchronization, the event would be deleted from the Google calendar as well.
     
    Synchronize (Outlook Precedence)

     
    • In this scenario, all new events defined in Google and Outlook® Calendars would be published in both calendars.
    • In case an event is changed in Outlook® calendar only, the Outlook® calendar event would overwrite the Google Calendar™ calendaring service event.
    • In case an event is changed in Google Calendar™ calendaring service only, the Google Calendar™ calendaring service event would overwrite the Outlook® calendar event.
    • If an event is updated on both calendars, then Outlook® calendar’s changed event will overwrite the Google Calendar™ calendaring service’s changed event.

    • In case an event is deleted in the Google calendar, then after synchronization, the event would be deleted from the Outlook calendar as well.

    • In case an event is deleted in the Outlook calendar, then after synchronization, the event would be deleted from the Google calendar as well.
     

    Synchronization refers to the execution of Download, Upload, Synchronize with Google precedence and Synchronize with Outlook precedence operations. These operations are highly dependent on the Synchronization window, in other words, on the period of time in which events are being targeted, for synchronization.

     

    Synchronization

     

    Synchronization refers to the execution of the various operations which are configured in SyncMyCal and which are marked as Active. Only operations which are marked as Active would be executed during synchronization, and the order of execution would be the same as what is defined in settings.

       
     

    Synchronization can be performed by clicking on the  button, in the SyncMyCal toolbar.

    SyncMyCal - Microsoft Outlook® Google Calendar™ calendaring service Synchronization Tool
    SyncMyCal Toolbar

    Invoking synchronization opens up a Synchronization progress window, which shows the various operations being synchronized.


    SyncMyCal’s Synchronization in Progress

    The Synchronization progress bar indicates the status of the synchronization progress.

     
     


    If due to some reason, the synchronization process could not be completed, appropriate Error messages are generated and these Error messages can be viewed by clicking on the  button. Errors can be emailed to support by clicking on the


    Error Details

     

    Check for Updates

     

    SyncMyCal automatically checks for an updated version and prompts when new update is avaliable. Latest updates can also be checked for SyncMyCal by clicking on the 'Check for Updates' button in the Settings window. SyncMyCal would check for the latest version, and prompt you if your installed version is latest or not.


    Check for Updates:
    Latest Version

    In case your version is not the latest one, you can download the latest version also by accepting to download the latest version in the Warning Alert.


    Check for Updates:
    Download Latest Version

     

    1. Please Open Outlook

    2. Click on File>>Help

    3. In the new window which opens, please view the information under About Microsoft Outlook If the Version is something like (14.0.X.X) then itís Outlook 2010 (32/64 bit). Please refer the screen shot below

    4. If you canít find File>>Help, then Open Outlook and click on Help from Top Menu, and view the information under About Microsoft Outlook

     

       
         
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